Property Administration Assistant

Full job description
Melbourne, VIC, Australia
Full time
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Excellent salary packaging benefits (NFP $15,990)
Support a diverse property portfolio across aged care, disability services, affordable housing, and more
Full Time Permanent opportunity| City location, close to Parliament Station
VMCH is seeking a Property Administration Assistant to join our dedicated Property Business Unit, which manages a diverse portfolio across metropolitan Melbourne and regional Victoria

About the Role

As the Property Administration Assistant, you’ll play a vital role in supporting the smooth operation of our facilities, including aged care, disability services, affordable housing, and more. You will provide administrative support to senior leaders, coordinate communications, and help ensure our properties are maintained to the highest standards.

Key Responsibilities:

Provide daily admin support to the Chief Property Officer, General Manager, and Development Managers
Coordinate meetings and take accurate minutes
Support the 1300 helpline and assist with property-related troubleshooting
Manage work requests in the Asset Management System (PAMS)
Assist with invoice coding and subcontractor liaison
Draft resident communications regarding maintenance and outages
Maintain strong relationships with internal and external stakeholders
About you

Strong Microsoft Office skills (Word, Excel, Outlook, Teams)
Excellent communication and customer service skills
Strong time management and problem-solving abilities
Ability to manage competing priorities with professionalism
Desirable:

Experience in maintenance or facilities management
Background in aged care or retirement living
Familiarity with asset management systems (e.g., PAMS, Linksafe)
Why VMCH?

At VMCH, we’re committed to creating environments that support the wellbeing of our residents, clients, and staff. You’ll be part of a values-driven organisation that offers:

Maxxia Salary Packaging (NFP) – Boost your take-home pay with pre-tax expense options.

Converge EAP & Financial Coaching – Free support for budgeting, debt, and financial goals and 24/7 confidential counselling for personal and work-related

Medibank Offers – Exclusive health insurance deals for VMCH staff.

Specsavers, Endota Spa, Kelly Sports, Europcar – Discounts on eyewear, wellness, kids’ programs, and car hire.

Retailer Catalogue – Wide-ranging discounts for employees and volunteers.

Study Assistance & Platforms – Access to “My Learning” and “The VMCH Way”.

Service Awards – Celebrate milestone years with recognition packs.

Apply Now

If you’re ready to bring your skills and passion to a role that matters, we’d love to hear from you.

Are you a highly organised and proactive administrator with a passion for supporting property operations that make a real difference in people’s lives?


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