Payroll Coordinator (Temporary)

At Ivy Rehab, we're "All About the People"! As a Payroll Coordinator, you will play a crucial role in our mission to help enable people to live their lives to the fullest.
Join Ivy Rehab’s dedicated team where you’re not just an employee, but a valued teammate! Together, we provide world-class care in physical therapy, occupational therapy, speech therapy, and applied behavior analysis (ABA) services. Our culture promotes authenticity, inclusion, growth, community, and a passion for exceptional care for every patient.

Job Description:

This is a temporary position with an expected duration of 5 to 6 month that has the opportunity to work remotely, the candidate must be based in EST/CST to be considered.

Your responsibilities will include:

Assist with processing bi-weekly and weekly payroll using Workday.

Enter and verify payroll data into each applicable payroll run and perform payroll entries including, but not limited to, deductions, payments, and retro payments.

Understand Tax withholding requirements for multi-state and local taxes and set up taxes for employees based on their worked and lived in location.

Run ad hoc reports from Workday HRIS system for HR team and other leaders

Assist with HRIS system updates and data entries such as: new hires, terminations, and status changes

Perform routine audits and process adjustment entries (year-to-date taxes, taxable wages, earnings and deductions) on employee records.

Accurately audit timesheets to ensure wages and benefit deductions are properly processed.

Research, analyze, and resolve all payroll discrepancies, escalating up to management as needed.

Continually monitor all employee accounts and check for accuracy.

Ensure accurate taxation and garnishment is applied to each employee record.

Analyze and recommend new approaches, policies, and procedures to improve efficiency

Work with finance to modify general ledger reports as needed.

Respond to Employment Verification and unemployment requests.

Communicate with HR teams to make necessary changes/updates to employee records.

Remain in compliance with all legal and institutional requirements.

Respond to employee questions in a timely manner.

To excel in this role, you should possess:

Bachelor's degree and/or a minimum of 2 years of payroll experience required, including but not limited to timecard uploads, auditing payroll changes/timecard entries and payroll processing.

Previous Workday experience required

Experience processing in multi-state payroll is a plus

Solid working knowledge of tax code

Exceptional communication skills, both written and verbal

Aptitude for numbers and exceptional commitment to accuracy

Team-player with excellent interpersonal skills

Outstanding problem solver and analytical thinking skills

Attention to detail and ability to prioritize tasks

Ability to maintain confidentiality