Data And Records Clerk

Job Summary
We are seeking a detail-oriented and highly organized Data And Records Clerk to join our dynamic administrative team. In this vital role, you will manage and maintain accurate records, ensure seamless data entry, and support office operations with professionalism and efficiency. Your proactive approach will help keep our records systems streamlined, enabling smooth workflow across departments. This position offers an exciting opportunity for someone with strong clerical skills, excellent computer literacy, and a passion for supporting organizational success.

Responsibilities

Accurately input, update, and maintain records using various software platforms such as Microsoft Office, Google Workspace, and QuickBooks.
Organize and file physical and digital documents systematically to ensure quick retrieval and compliance with recordkeeping standards.
Manage incoming correspondence via multi-line phone systems and front desk duties, providing excellent customer service and support.
Respond promptly to inquiries from staff, clients, or external partners with professional phone etiquette and courteous communication.
Assist with calendar management, scheduling appointments, and coordinating meetings for internal teams or external stakeholders.
Perform data entry tasks with high accuracy, including proofreading documents for errors before final submission.
Support office management activities by handling clerical tasks such as photocopying, scanning, and maintaining office supplies inventory.
Provide administrative support as needed, including personal assistant duties, organization of files, and assisting with bookkeeping tasks using QuickBooks or similar tools.
Maintain confidentiality of sensitive information while ensuring all records are up-to-date and compliant with organizational policies.
Support medical or dental receptionist duties if applicable, including patient check-in/out processes and managing appointment schedules.
Assist in training new staff members on recordkeeping procedures or office protocols to promote team efficiency.
Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and data entry software.
Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
Excellent typing speed and accuracy; keen attention to detail for proofreading documents.
Experience with office management systems including multi-line phone systems and front desk operations.
Bilingual abilities are a plus to better serve diverse client needs.
Previous clerical or administrative experience in an office setting is preferred; experience in medical or dental reception is advantageous.
Exceptional customer service skills combined with professional phone etiquette to handle inquiries confidently.
Knowledge of QuickBooks for bookkeeping purposes; familiarity with office equipment such as scanners and copiers is beneficial.
Strong time management skills to handle multiple responsibilities efficiently while meeting deadlines.
Ability to adapt quickly to new software or procedures; proactive problem-solving attitude is highly valued. Join us as a Records Clerk and become an essential part of a vibrant team dedicated to maintaining impeccable records while supporting the overall success of our organization!
Job Type: Full-time