Inventory and Production Operations Specialist

Desi Minimals


Inventory and Production Operations Specialist
Desi Minimals • Kolkata, West Bengal • via Recruit.net
5 hours ago
Full–time
No Degree Mentioned
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Job description
Important: To apply for this role, you must fill out the application form here:

Role Definition: The Ops & Production Executive is responsible for managing inventory, production planning, returns analysis, cycle counts, and trims/packaging stock. The role ensures smooth vendor coordination, accurate inventory records, and minimal shrinkage, while proactively preventing stock outs in A & B category products and supporting production timelines.

Key Responsibilities / Deliverables:

1. Weekly Returns Analysis

2. Weekly Low Stock Alert & Demand Projection

3. Inventory Planning & PO Creation

4. End-of-Month (EOM) Cycle Count

5. Trims & Packaging Count

6. Stock Discrepancy Investigation

Tasks & Activities:

1. Weekly Returns Analysis
• Update PC 2.0 Tracker with: Total Returns, Customer Returns, RTOs, QC Pass %, QC Fail %.
• Highlight to management if QC Fail % >
2% with proposed solution.
• Flag high-return/exchange SKUs to Management & R&D with reasons.

2. Weekly Low Stock Alert & Demand Projection
• Every Monday & Thursday: Export daily sales data and update Demand Projection sheet.
• Fill the “Next Month Projection” tab with daily units sold and review auto-calculated projections.
• Review “Reorder Plan” tab for 2-month projected demand and inventory cover.
• Update “Current Inventory” by checking Shopify stock levels.
• Flag urgent A & B category reorders via Asana with context notes and approval tags.

3. Inventory Planning & PO Creation
• Create POs in EasyEcom and share with vendors.
• Update Ops Product Movement in Asana with all PO stages (In Transit → QC → GRN → Putaway → Closure).
• Ensure trims/packaging availability before production begins.
• Call vendors 3–4 times during the production cycle;
track progress and update trackers with status and delays.

4. EOM Cycle Count
• Conduct monthly cycle counts in EasyEcom, ensuring 100% bin scanning.
• Export Inventory Variance Report with USN-level detail.
• Identify “lost” units and record in PC 2.0 Tracker → Shrinkage section.
• If shrinkage >
1%, notify Ops Manager immediately with USN list.
• Investigate all variances and close within 48 hours.

5. Trims & Packaging Count
• Conduct weekly trims/packaging stock counts every Friday.
• Update Trims & Packaging Count Tracker with “Current Stock.”
• Reorder flagged items (below ideal levels) via Asana task and PO approval.
• Record vendor details and expected delivery date in tracker.

6. Stock Discrepancy Investigation
• Log discrepancies in Stock Discrepancy Log (SKU, USNs, variance).
• Check internal movements (putaway, bin assignment, GRNs, outbound orders).
• Check external movements (returns, RTOs, vendor returns, samples taken for shoots).
• Conduct blind physical recount of suspected SKUs.
• Resolve and close discrepancies: update as “Resolved” or “Confirmed Lost.”
• Flag repeat discrepancies to Ops Manager for SOP review.

Important: To apply for this role, you must fill out the application form here: