Accounts Payable Clerk (Credit Cards)

Reporting to the Controller, this position is responsible for processing account payable transactions with a focus on credit card invoices/receipts and processing credit card reconciliation.

Requirements

Accounts Payable Processing:

Download credit card transactions and identify outstanding transactions with no receipt/invoice.
Enter high volume of credit card invoices/receipts accurately and efficiently.
Contact credit card holders for coding and/or invoice backup.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Attach image of invoice or receipt to transaction within Spectrum (ERP software)
Responsible for the credit card reconciliation by card within Spectrum.
If applicable, perform accurate and timely invoice accrual reports for month-end processing.
Other responsibilities:

Assist the Accounts Payable Specialist when credit card transactions are up-to-date.
This may include the following:
Reconciling monthly statements and related transactions.
Downloading AP Invoices from the AP email inbox.
Posting hotel invoices to jobs
Enter AP Invoices against Purchase Orders and routing for approval.
Ad hoc work as assigned by the manager.
Backup receptionist when needed.
This may include the following:
Provide reception coverage, including greeting visitors and managing phone inquiries
Coordinate travel arrangements for management and field crew
Processing incoming and outgoing mail and courier shipments
Manage office and refreshment supply inventory and ordering
May help to organize internal office events and functions
Provide cross-functional administrative and data entry support for all departments, including AP downloads and project deliverables.
Offers administrative support as required by company needs.
Skills Set

Proficient in MS Office: Excel and Adobe
Previous Accounts Payable experience
PC proficiency
Data entry skills
Working knowledge of PST and how it is applied across different provinces
Be comfortable with a paperless AP environment
Be comfortable working with multiple computer monitors
Detail oriented, analytical, thorough
Highly organized
Experience working in a multi-company, cost center (profit centre) environment
Maintain respectful Vendor relationships
General math skills
Strong “can do” attitude and approach to responsibilities
Ability to work independently and with all levels of staff within the company
Qualifications

Comfortable working in Excel (pivot tables)
Diploma in Accounting or comparable accounting experience
Knowledge of Adobe (splitting files, stamping, editing, adding images)
2+ years’ experience in a similar role and high volume (data entry/invoicing) environment
2+ years’ experience in the construction/utility industry or project-based company is an asset
Experience with the following purchase orders, subcontract progress billing
Education and/or Training in document controls, asset
Prior experience with Spectrum accounting software (asset)