Administrative Specialist

Provide operational and administrative support to academic programs, ensuring smooth staffing, onboarding, and event coordination.
Provide high-level planning and support for the faculty's workflows, staffing, processes, technology, event management, and general operational requirements.
Assist with the onboarding of new staff, including documentation, workspace setup, and access to college systems.
Maintain staffing inventories and track changes to ensure instructional needs are met.
Support college-wide events such as Open House, Convocation, and Academic Learning Day.
Collaborate with Human Resources, Facilities, and IT to coordinate hiring processes and access requests.
Promote cohesive information dissemination and recognition by regular communications impacting academic operations.

WHAT YOU BRING

Minimum qualification of an applicable diploma and 3+ years of related experience in a post-secondary institution.
Additional experience with facilitating hiring processes would be a strong asset.
Strong technical skills with Microsoft Office, Teams, and the ability to adopt new systems quickly.
Familiarity with PeopleSoft is an asset
Experience managing multiple priorities in a fast-paced environment.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker, you bring:

Advanced skills in MS Office.
Experience in being an early adopter of new technology.
Strong understanding of administrative processes and systems.
Solid format and editing skills.
Demonstrated excellence in both oral and written communication and presentation skills to retain relationships with external and internal stakeholders.
Outstanding organizational and planning abilities.
Ability to prioritize tasks and meet deadlines.
Exceptional professionalism, attention to detail, and technology skills.