Secretary

We are seeking a highly organized and professional Secretary to provide administrative support in a dynamic office environment. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This role involves managing daily office operations, supporting customer service efforts, and ensuring smooth workflow across departments. Experience with medical or dental offices is a plus, but not required. The Secretary will serve as the first point of contact for clients and staff, maintaining a welcoming and efficient front desk presence.

Duties

Manage multi-line phone systems, answer inquiries, and direct calls appropriately
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle filing, document proofreading, and organization of office supplies
Support customer service efforts by assisting clients with appointments and general questions
Assist with bookkeeping tasks including basic bookkeeping and financial record keeping
Maintain front desk operations, including greeting visitors and managing appointment schedules
Support administrative tasks such as calendar management, email correspondence, and report preparation
Ensure the office environment is tidy and organized to promote efficiency
Provide support for medical or dental office functions if applicable, including patient check-in/out and insurance documentation
Experience

Previous clerical or administrative experience preferred, especially in medical or dental offices
Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks is highly desirable
Strong computer skills including data entry, typing, and proofreading capabilities
Experience with multi-line phone systems and front desk operations
Excellent organizational skills with attention to detail and accuracy
Customer service experience demonstrating professionalism and phone etiquette
Knowledge of bookkeeping or basic financial record management is a plus
Prior experience in a medical or dental office setting is advantageous but not mandatory
Job Types: Full-time, Permanent, Fixed term contract, Casual, Freelance
Contract length: 4 months

Pay: $24.00 per hour

Expected hours: No more than 85 per week

Licence/Certification:

Driving Licence (preferred)
Work Location: In person