Operations Assistant

We are a growing health & wellness e-commerce brand looking for an organized Operations Assistant to help keep the business organized and running smoothly.

This role is ideal for someone who enjoys organization, follow-ups, and keeping things running smoothly in a small business environment. Organization is the most important skill for this role.

What You’ll Do

Administrative Support

Help manage and organize the company's emails
Track follow-ups, reminders, and action items
Book meetings and calls with suppliers and partners
Maintain simple task lists so nothing is missed
Organization & Documentation

Organize business documents (lab reports, product specs, contracts)
Keep digital folders clean, labeled, and easy to navigate
Maintain checklists and trackers for recurring operational tasks
Inventory & Production Tracking

Update simple inventory and production trackers
Monitor stock levels and flag low inventory
Track production timelines and delivery dates
Follow up with suppliers to confirm schedules and shipments
This Role Is a Good Fit If You:

Have experience as an assistant, coordinator, or admin
Are highly organized and detail-oriented
Enjoys keeping things on track
Are comfortable learning new systems
Requirements

Strong organizational and communication skills
Comfortable using Google Workspace and spreadsheets
Proactive and reliable
Able to work independently and manage multiple priorities
Compensation & Growth

Salary: $45,000–$60,000 CAD
Full-time, long-term role
Opportunity to grow into a more senior operations position as the business scales
Why You’ll Like Working Here

A collaborative, no-ego culture where ideas are valued
Flexible schedule and a healthy work-life balance
Access to all the Vibrant products (and plenty of samples!)
Real growth opportunities - this is a foundational role as we grow
Travel opportunities such as attending trade shows, marketing events
How to Apply

You don't need to check every single box. We value drive and personality just as much as experience.

Your resume
A short note explaining why this role excites you
Job Type: Full-time

Pay: $48,000.00-$60,000.00 per year

Benefits:

Casual dress
On-site parking
Paid time off
Store discount
Wellness program
Language:

English (required)
Location:

Nanaimo, BC V9T 5L9 (required)
Work Location: In person