Site Administrative Assistant

Serverfarm Critical Facilities Services provides two main functions. SFCFS seeks to deliver uninterrupted power and cooling to each data center in the Server Farm portfolio. This is complimented by providing remote monitoring services to both internal sites and external clients.

The critical facilities site Administrative Assistant role performs functions critical to the day-to-day operational success of each site. The position reports to the Director of Operations and supports operational, financial and people related functions.

Duties

Staff’s security desk and provides visitor and vendor validation and check-in functions during assigned work hours.
Creates all site related Purchase Orders.
Works with North America Admins and Site Directors to ensure completion of annual training at each site.
Reviews and validates invoices in support of the CFM and/or Site Director.
Participates in site meetings relating to budget reviews and annual budget creation.
Participates in and drives document gathering and organization in support of annual audits.
Participates in site staff meetings and keep meeting minutes as required.
Ensure that site supplies are managed and ordered as required to maintain inventory.
Supports weekly, monthly, quarterly, and annual reporting for clients.
Requirements

3+ years of experience in an administrative role
Ability to handle multiple projects at one time and work in a high-volume, fast-paced transaction-oriented environment
Growth-oriented mindset, desire to learn and share knowledge to help others succeed
Proficient in Microsoft Office Suite; advanced Excel skills preferred
Join us as a Site Administrative Assistant to play a pivotal role in maintaining an organized, welcoming environment while supporting our team’s success. Your energy, attention to detail, and proactive approach will make a meaningful impact every day!

Job Type: Full-time

Pay: $20.00-$27.00 per hour

Benefits:

Company pension
Dental care
Employee assistance program
Life insurance
Paid time off
RRSP match
Tuition reimbursement
Vision care
Wellness program
Work Location: In person