Executive Assistant

Job type

Full-time
 
Location
Wellington City, Wellington
 
Full job description
Are you a proactive, highly organised professional with a knack for delivering exceptional executive support? Ready to make a real impact in shaping New Zealands future?

Te Tai Ohanga - The Treasury is on the lookout for an experienced and motivated Executive Assistant to provide vital support to our Chief People Officer and Chief Financial Officer. This is your chance to be part of an organisation driving bold, strategic advice for Aotearoa New Zealand.

Mo m tou | About Us

At Te Tai Ohanga - The Treasury, were not just thinking about the future-were shaping it. As we approach 2040, our 200th anniversary, were embarking on an ambitious transformation programme to ensure we remain resilient, innovative, and ready to lead New Zealand into the next century.

Our mission is more than adapting to change-its about leading it. By championing long-term thinking, collaboration, and innovation, were tackling global challenges and delivering meaningful outcomes for the people of Aotearoa New Zealand. Join us as we create a Treasury thats ready to navigate the future with confidence.

Korero mo te turanga | About the Role

As an Executive Assistant, youll be the backbone of your leaders day-to-day operations, ensuring they can focus on their strategic priorities. Your professionalism, discretion, and ability to juggle competing demands will be key to success in this dynamic and fast-paced environment.

Key Responsibilities will include:

Masterfully manage complex diaries, itineraries, and meeting schedules, ensuring priorities are met.
Be the gatekeeper for your leaders time-screening, assessing, and preparing them for engagements.
Oversee email inboxes, flagging urgent matters and drafting correspondence.
Coordinate meetings, from logistics to agendas, minutes, and follow-ups.
Handle invoices, expense claims, and purchasing cards with precision.
Arrange seamless domestic and international travel plans.
Build strong relationships as the first point of contact for internal and external stakeholders.
Collaborate with Ministers offices, senior officials, and key stakeholders.
Mentor and guide other administrative staff, sharing your expertise.
Drive improvements in administrative processes and activities.
Prepare polished reports, presentations, and documents.
O pumanawa | About You

Youre a seasoned professional with a proven track record of supporting senior leaders. You thrive in fast-paced environments and bring a proactive, solutions-focused approach to everything you do.

To excel in this role, you will bring:

Previous experience supporting senior leaders and operating at the senior level within an organisation or operating as an office manager type role
Outstanding communication skills and a professional, approachable demeanour.
Exceptional organisational and time management abilities.
High levels of integrity, discretion, and sound judgement.
Strong relationship-building skills and a collaborative mindset.
Curiosity you actively seek out new information, ask thought questions, and explore innovative solutions to challenges.
Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Experienced in using AI tools and identifying opportunities to apply AI to improve efficiency and customer experiences.
A commitment to Te Tiriti o Waitangi principles and biculturalism.
Knowledge of government processes and the ability to meet New Zealand Government security clearance requirements.
Ko ng hua | What We Offer

We understand the importance of supporting your success. That's why we offer:

Five weeks of annual leave to help you maintain a positive work/life balance.
A range of health and wellbeing initiatives to support your overall wellness.
Numerous social events, sports teams, and employee networks to help you connect and have fun.
A collaborative team culture that values diversity and inclusion, embodied in our wharenui at the heart of our workplace.
This is a role that will challenge and stimulate you, helping you grow and build valuable skills and experience.

The salary band for this role is $69,415 - $93,915 and appointment will be made based on skills and experience.

Tono mai in ianei | Apply Now

If you're ready to make a tangible impact on New Zealand's future, we'd love to hear from you. Apply online by 11.55pm Monday 19th January 2026.

We will be interviewing candidates as they apply, so don't wait and get your application in!

Kia Pono (Making a Difference) | Kia Whakamana (Enhancing Mana) | Kia Hono (Achieving Together)