Nursery Administrator

Job type

Part-time

Full-time
Shift and schedule

Flexitime
 
Location
Edinburgh EH4
 
Benefits
Pulled from the full job description
Flexitime
Referral programme
Employee mentoring programme
Employee discount
Free parking
Company pension
Discounted or free food
 
Full job description
Job Title: Nursery Administrator

Salary: £22,698.00 to £30,264.00, depending on hours

Location: Cammo Meadows, Edinburgh

Hours: 30 - 40 hours

About Us:
Flying Colours is a vibrant, welcoming, and forward-thinking nursery providing high-quality early years education and care. We are looking for an organised, proactive, and friendly Nursery Administrator to join our team. This key role supports the smooth running of our nursery through efficient management of admissions, recruitment, funding processes, and general administration.

Key Responsibilities:

Admissions & Waiting List Management

Respond promptly and warmly to enquiries from prospective families.
Coordinate nursery visits and provide information to parents.
Process applications and support families through the admissions journey.
Maintain accurate admissions records.
Manage and regularly update the nursery waiting list.
Liaise with families regarding availability and waiting list status.
Provide management with reports and trends relating to capacity and admissions.
Funding & Finance Administration

Support the administration of 1140 funding.
Assist with financial tasks such as fee processing and monitoring.
Support ordering and resource purchasing.
Recruitment & HR Support

Assist with advertising vacancies and supporting recruitment campaigns.
Manage applicant communication and interview scheduling.
Support new staff inductions, training coordination, and maintaining HR records.
Support administration for appraisals and staff updates.
General Administration

Manage the nursery inbox and create/maintain email templates.
Maintain accurate staff and child records, ensuring GDPR compliance.
Support updates to the nursery website.
Support nursery events and day-to-day operational tasks.
Ensure alerts and key communications are shared with staff and management.
Support children’s settling processes through administrative coordination.
Essential Skills & Experience

Previous administrative experience, ideally within a nursery, school, or childcare environment.
Excellent organisational and time-management skills.
Strong communication and interpersonal skills, with a warm and professional manner.
Proficiency with digital systems such as Google Workplace or similar.
Ability to prioritise workload, use initiative, and work both independently and as part of a team.
High attention to detail and a proactive approach.
What We Offer

Competitive salary based on experience.
Supportive and friendly working environment.
Opportunities for professional development and training.
Free lunch provided.
Your birthday off – on us!
If you are a highly organised individual who thrives in a busy, rewarding environment and is passionate about supporting early years education, we would love to hear from you!

Job Types: Full-time, Part-time

Pay: £22,698.00-£30,264.00 per year

Benefits:

Company events
Company pension
Discounted or free food
Employee discount
Employee mentoring programme
Flexitime
Free parking
On-site parking
Referral programme
Education:

GCSE or equivalent (preferred)
Experience:

Recruiting: 1 year (preferred)
Administrative: 2 years (required)
Work Location: In person