Admin Assistant

Pay

From $27.50 an hour
Job type

Casual
 
Location
Engadine NSW 2233•Hybrid work
 
Benefits
Pulled from the full job description
Gym membership
Work from home
 
Full job description
Admin & Marketing Assistant

Vision Personal Training Engadine

Part-Time | 15–20 hrs per week | Flexible Hours | Sutherland Shire or Surrounding area

Are you highly organised, proactive and people focused with an interest in fitness and marketing?

We’re looking for a reliable Admin & Marketing Assistant to support our growing studio. This is a hands-on role where you’ll help keep the business running smoothly behind the scenes while supporting our client experience, marketing and community presence.

This role suits someone who enjoys structure, checklists, communication, and follow-through, with creative tasks as a key support function.

What You’ll Be Doing

Client Experience & Communication

Enter and manage new leads in our CRM (VOS)
Send milestone messages, birthday texts, accountability check-ins and follow-ups
Request and respond to Google reviews via AskNicely
Make post-session feedback calls
Follow up on cancellations and suspensions
Re-engage past leads using automation tools (Go High Level)
Coordinate milestone gifts and monthly client success highlights
Marketing & Social Media Support

Create and schedule content:
2 Reels per week
Weekly posts (Client/Trainer of the Week, events, success stories)
Daily Instagram Stories and inbox engagement
Prepare and send weekly email newsletters (Campaign Monitor)
Manage social inboxes (Instagram & LinkedIn)
Coordinate flyers, signage, milestone posters and in-studio boards
Support in-studio events, seminars and community activities
Schedule SMS and email campaigns and manage the content calendar
Studio Operations & Administration

Manage bookings, invoices, payments and direct debits
Follow up on failed payments (Paysmart)
Process sessions accurately and on time
Prepare weekly payroll summaries and assist with reporting
Print and prepare weekly reports (Sales Register, Lead Activity, Management Reports)
Keep the studio organised, stocked and professional
Support marketing campaigns, projects and special initiatives
Who This Role Suits

You’ll thrive in this role if you are:

Highly organised with strong attention to detail
Confident communicating with clients and team members
Comfortable following systems and improving them
Reliable, proactive, and take ownership of tasks
Creative with social media and Canva (or keen to learn quickly)
Passionate about health, fitness and helping people succeed
What You’ll Get

A positive, supportive team culture
Hands-on training and development
Free personal training and group sessions
Flexible hours (ideal around school or study)
A role where your work genuinely makes a difference every day
How to Apply

Please send your CV and a short note telling us:

Your availability
Why being organised matters to you
We look forward to meeting the right person to join our team.

Job Type: Casual

Pay: From $27.50 per hour

Expected hours: 15 – 20 per week

Benefits:

Gym membership
Work from home
Application Question(s):

Briefly describe how you keep on top of multiple admin tasks and ensure nothing is missed.
How many years of Admin Assistant experience do you have?
Work Location: Hybrid remote in Engadine NSW 2233