office administrative assistant

Work Term: Permanent
Work Language: English
Hours: 35 to 40 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 7 months to less than 1 year
or equivalent experience
Tasks
Coordinate the flow of information within the team
Direct and control daily operations
Direct staff
Evaluate daily operations
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Supervise other workers
Train staff
Manage contracts
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Oversee payroll administration
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Administrative and office activities
Perform basic bookkeeping tasks
Dispatch bus drivers and monitor routes
Computer and technology knowledge
MS Excel
MS PowerPoint
MS Word
Social Media
Accounting software
MS Access
MS Office
Quick Books
Simply Accounting
Google Drive
LinkedIn
Electronic mail
Screening questions
Are you authorized to work in Canada?
Do you have experience working in this field?
Do you have the required certifications listed in the job posting?
Do you live near the job location?
Do you meet the language requirements listed in the job posting?
Health benefits
Dental plan
Health care plan
Vision care benefits
Financial benefits
Life insurance
Other benefits
Free parking available