Placement Administrative Support Officer

Contribute to the administration of co-operative placements within Institutes and TAFE.

Global, Engagement and Quality – Mt Helen Campus
Full-time, fixed-term appointment until December 2027
HEW 4 - $72,998 p.a. plus up to 17% superannuation
Position closing date: 26/01/2026
Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide 2026) and with top rankings in Victoria around student support, social equity, skills and employment, we are driven to make difference to every student and the community providing lifelong learning, skills, and research locally, regionally, and globally.

With University and TAFE campuses in Ballarat, Berwick, Gippsland, and the Wimmera we are positioned to provide pathways from vocational education and skills training through to higher education.
About the role
As the Placement Administrative Support Officer, you will be responsible for contributing to the administration of co-operative placements within Institutes and TAFE. The position will work closely with the Manager, Co-operative Placements and Placement Officers, Co-operative Coordinators to support the delivery of Co-operative placements within university courses and ensure compliance with policies and procedures.
You will:
contribute to the collection and verification of student and agency documents for student placement such as working with children checks, police checks, immunisations;
contribute to the Co-operative placements financial matters including the checking and processing of provider payments via purchase orders, monitoring expenses and maintaining accurate records;
communicate information to students, placement providers and Institutes in a timely and regular fashion using a variety of channels; and
contribute to the production of student handbooks and information guides for placement and program accreditation.
About you
Reporting to the Manager, Co-operative Placements, you will have experience in the administration of placements in a Higher Education or TAFE setting complimented by demonstrated administration skills, including the ability to maintain efficient and effective record keeping.
You will possess:
demonstrated ability to interpret policies and procedures;
effective communication skills and the ability to work collaboratively with a range of stakeholders;
demonstrated problem solving, time management and organisational skills
All University positions delivering education and/or services to children must hold a valid Employer Working With Children Check (WWCC). Please refer to the position description for WWCC requirements.
How to apply
Please apply by Monday, 26 January 2026
Applicants are required to submit a resume and a response to key selection criteria.

Federation University is committed to The Circle Back Initiative program, whereby we will respond to every applicant.
If you are experiencing technical difficulties with your application, please email the Recruitment team or phone 03 5327 9756. Our position descriptions also list a contact person for job specific inquiries.