Job Description
Full job description
QIC’s Infrastructure business manages over $41 billion in unlisted infrastructure investments globally, spanning Transport, Energy & Utilities, and Social / Government sectors. Established in 2006, the team has grown to more than 90 investment professionals across five offices in Brisbane, Sydney, Melbourne, New York, and London, and continues to expand its global portfolio and client base.
The Role
As a Team Assistant (internally known as a Divisional Assistant), you’ll play a pivotal role supporting a high-performing Infrastructure team based across Brisbane, Sydney, and Melbourne. Working at the heart of the business, you’ll partner closely with senior leaders, investment professionals, and corporate teams to keep the day-to-day running seamlessly and enable the team to focus on delivering outcomes that matter.
This is a visible and trusted role suited to someone who thrives in a dynamic environment. You’ll be confident juggling competing priorities, calm under pressure, and comfortable working with senior stakeholders. Success in this role requires sound judgement, discretion, and a proactive mindset, along with the ability to adapt quickly as priorities shift in a fast-paced, high-performance setting.
Key Responsibilities
Provide administrative and meeting support to senior stakeholders
Coordinate domestic and international travel, including flights, accommodation, visas, and logistics
Organise meetings, room bookings, catering, and team events that support culture and engagement
Prepare and format documents, presentations, and spreadsheets
Support executive and board reporting as required and liaise with portfolio company EAs and Company Secretaries
Support fundraising activities, training initiatives, and industry events
Manage expense reconciliations, invoices, and budget-related administration
Partner with HR, IT, Facilities, and Finance to support team operations and new starters
Continuously identify opportunities to improve processes and drive efficiencies
Handle all information with a high degree of confidentiality and professionalism
Essential experience include:
Proven experience in an administrative or business support role, ideally in a professional services or investment environment
Strong organisational skills with exceptional attention to detail
Ability to prioritise effectively and manage time-critical tasks
Confidence working independently and collaboratively within a team
Strong written and verbal communication skills
Professional judgement, discretion, and integrity
Experience coordinating domestic and international travel
Intermediate to advanced skills in Microsoft Word, Excel, and PowerPoint
Comfort working in a fast-paced, evolving environment with senior stakeholders
A professional approach with the gravitas to operate at senior level
We look forward to receiving your application. The next stage of the process may include a one-way video interview before formal interviews.
QIC is sourcing directly for this role and is not engaging recruitment agencies. We do not accept unsolicited resumes, and QIC is not responsible for any fees associated with unsolicited submissions.
