Office Assistant

Job Duties & Responsibilities**

Administrative Support

Answer phone calls and emails from clients, suppliers, and subcontractors
Schedule meetings, site visits, and appointments
Maintain filing systems (digital and paper) for contracts, permits, and invoices
Prepare letters, reports, and basic documents
Construction & Project Support

Assist project managers with daily administrative tasks
Track project documents such as drawings, change orders, and RFIs
Help maintain project schedules and update logs
Coordinate communication between office staff and job sites
Accounting & Payroll Support

Enter invoices, expenses, and purchase orders
Assist with accounts payable and receivable
Help prepare payroll timesheets for field workers
Track job costs and material expenses using Excel
Procurement & Vendor Coordination

Order office and site supplies
Communicate with suppliers and subcontractors
Maintain vendor contact lists and pricing records
Compliance & Documentation

Organize permits, licenses, insurance certificates, and safety documents
Ensure required paperwork is up to date
Assist with bid preparation and submissions
General Office Duties

Maintain a clean and organized office environment
Support management with special projects
Perform data entry and basic record keeping
Skills & Requirements

Strong working knowledge of Microsoft Excel (required)
Data entry, formulas, spreadsheets, and basic reports
Proficiency in MS Word and Outlook
Strong organizational and communication skills
Attention to detail and accuracy
Ability to multitask and meet deadlines
Basic knowledge of construction terminology (preferred)
Job Types: Full-time, Freelance, Apprenticeship

Pay: $17.85-$25.52 per hour

Expected hours: 20 – 40 per week

Work Location: In person