Admin Assistant

Salary
£17,096.55 - £17,836.76 p.a. / 25 hours pw

Job category/type
Education & Schools

Date posted
26/01/2026

Job reference
R0007190


Administrative Assistant (KS4)

The Heathland School, Wellington Road South, Hounslow TW4 5JD

Monday – Friday: 8am – 1pm (25 hours per week)
Term Time + 5 INSET Days
Scale 2/3 £17,096.55 - £17,836.76 per annum

An exciting position has arisen at this large, multi-cultural 11-18 community school to work as an Administrative Assistant.

To be responsible for:

The organisation and updating of KS4 pupil files
Maintenance of KS4 Year Team filing
Making and photocopying resources for KS4 Year Team use
Data inputting on Pupil Progress
To provide ad hoc admin assistance as and when required

To assist the Head of Year (KS4) with:

Creating accurate letters using mail merge, display items and certificates for HOY
Monitoring the Microsoft Teams areas to ensure parents are informed of pupil achievements and concerns
Assist HOY in other administrational tasks that are required, which include: photocopying, printing and contacting parents
Recording Incident Forms on SIMS
Recording positive achievements on SIMS
To sift and archive KS4 at the end of Year 11
To process all Trip & Visit requests under the direction of the Assistant Headteacher including liaising with department trip representatives to create letters and process insurance paperwork and cover circulars. In addition, to set up and maintain a trips & visits calendar and progress report. (Monday and Tuesday only)
To work with the Assistant Headteacher (Learning and Teaching) to process all staff course bookings, including liaising with course providers and completing cover slips. Update staff records and produce reports as requested. (Monday and Tuesday only)
To respond to telephone calls and enquiries and available for reception cover when required.
To provide cover for KS3 administrator if or when absent.
To undertake additional administrative tasks as directed by the Office Manager.
To complete regular first aid training to assist with providing cover in medical room
To follow all safeguarding procedures and complete training as required

This role is not limited to the above and can be changed depending upon the needs of the school.

HOW TO APPLY:

Please download the attached application form and Job Description. Please note that the school does not accept CVS. Completed application forms should be emailed with the names and addresses of 2 Referees, to Mr S S Gill (Deputy Head) at SSGILL@heathland.hounslow.sch.uk by 9:00am Thursday 5th February.

Please address the job description and/or person specification in your supporting statement. Please note references will be taken up in advance of an interview.

Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service. The Heathland School is committed to safeguarding and promoting the welfare of children and young people and expects all staff, governors and volunteers to share this commitment. This appointment is subject to an Enhanced DBS check.