Operations Coordinator

At Hadean, we are building the next generation of defence technology. As a key player in the UK’s defence tech ecosystem, our world-leading software is trusted by defence organisations and militaries worldwide.

We specialise in AI-powered digital wargaming and Command & Control systems that help users understand complexity, make better decisions, and operate at scale. Joining Hadean means working on technology with real-world impact, alongside a team that is driven to push the limits of what’s possible.

The Role:

We’re looking for an Operations Coordinator to join Hadean in a hands-on role that offers exposure to a wide range of operational and people focused activities across the business. This is a great opportunity for someone who is eager to learn, enjoys variety and wants to develop their skills in a fast-paced, growing company.

You’ll support a wide range of activities including recruitment administration, people operations, office management, event planning and project tracking. Working closely with teams across the organisation, you’ll gain practical experience, build a strong foundation in startup operations and play an important role in keeping day-to-day activity running smoothly.

Key Responsibilities:

People administration support across the full employee lifecycle, including recruitment coordination, onboarding, offboarding and internal changes

Plan and coordinate company events, socials, meetings and conferences, including scheduling, logistics and catering requirements

Attend and help run on stand events on occasion (some travel may be required)

Maintain and update our HR systems and employee records with high attention to detail.

Own people specific compliance requirements, including security clearances and right to work

Be the point of contact for Finance, ensuring clear communication so they get the information they require regularly and on time

Support the wider Ops team as the business grows and changes, jumping into projects and lending a hand

Oversee the maintenance of our office and managing day-to-day office operations, including managing vendor relationships and ensuring a safe and clean work environment

Be the hands on point of contact and face of the company for many external stakeholders, including answering phones, greeting visitors and handling enquiries, delivering a great experience

About you:

Strong organisational and time management skills, with the ability to manage competing priorities

Detail oriented and thorough

Confidence using tools such as Google Workspace, spreadsheets and collaboration/project tracking tools

Excellent written and verbal communication skills - ability to communicate to all levels of the business

Proactive, positive and adaptable - thrives in a fast-changing environment.

Thrives on feedback and setting development targets

Strong EQ/ Emotional Intelligence, balancing employee feedback with Company requirements

Desirable: experience in an operations, people admin, office management or coordination role (especially within a startup, scale-up or fast-paced environment).

Job Benefits
We make Hadean an awesome place to work with competitive benefits…

Hybrid working with 4 days per week in our fantastic office in Shoreditch, London

Share options

Private Health Insurance

Enhanced pension scheme

Enhanced parental leave

3 extra days off at Christmas (on top of our standard 25)

L&D budget

A Place For Everyone

We believe diversity drives innovation and for that reason we strongly encourage those from all backgrounds to apply for roles at Hadean. We are an equal opportunity employer and aim to build a workforce that is truly representative of the co