Facilities Coordinator

At Hospice of the East Bay (HEB), everything we do is rooted in compassion, dignity, and community. For nearly 50 years, HEB has provided hospice and palliative care to patients in their homes and at our six-bed inpatient hospice facility, regardless of a person’s ability to pay. Our interdisciplinary teams support both patients and families, with bereavement services offered for at least one year after a loved one’s death.

Behind that care is a dedicated group of professionals who make sure our spaces are safe, welcoming, and fully functional. We are seeking a Facilities Coordinator who takes pride in meaningful work and understands how their behind-the-scenes efforts directly support compassionate care.

Position Summary

The Facilities Coordinator is a vital member of the IT & Facilities team and reports to the Senior Director, IT & Facilities. This role supports all HEB locations—including our administrative offices, inpatient hospice facility, and thrift shoppes—by ensuring buildings, grounds, and vehicles are well-maintained, compliant, and ready to serve patients, families, staff, and volunteers.

This position is ideal for someone who enjoys hands-on work, values service, and wants to contribute to a mission-driven organization where their work truly matters.

What You’ll Do

Support Safe, Caring Environments
Ensure all HEB facilities are safe, clean, functional, and welcoming.
Coordinate maintenance for buildings, grounds, and equipment, including HVAC, plumbing, electrical, janitorial, landscaping, fire safety, and security systems.
Perform or coordinate minor repairs and handyman tasks such as patching, painting, furniture assembly, and small installations.
Assist with office moves, space planning, and facility improvement projects.
Promote Safety & Preparedness
Maintain compliance with safety codes and conduct regular safety inspections.
Support emergency preparedness and response planning.
Assist with staff safety training, including fire extinguisher use and disaster preparedness.
Communicate safety reminders and best practices to staff.
Manage Fleet Operations
Oversee day-to-day management of HEB’s vehicle fleet.
Coordinate routine and emergency maintenance, inspections, and repairs.
Track registrations, insurance, smog certifications, and vehicle documentation.
Maintain accurate fleet inventory and reporting.
Be a Trusted Partner to Staff
Serve as a responsive, customer-focused resource for facilities needs.
Proactively check in with staff through regular walk-throughs and site visits.
Coordinate and communicate with vendors and contractors.
Troubleshoot facilities issues and follow through to resolution.
Maintain inventories, documentation, and clear communication with leadership.
What We’re Looking For

A service-oriented professional who values teamwork and compassion
Strong communication skills and the ability to remain calm in urgent situations
Organized, proactive, and dependable
Comfortable with hands-on maintenance work and moving equipment as needed
Experience with facilities, maintenance, or building operations (handyman skills preferred)
Experience & Education

High school diploma required; some college preferred
Associate degree or technical training in facilities management or a related field a plus
Minimum of three (3) years of facilities support experience
Comfortable using computers, email, and web-based tools
Ability to work effectively with staff, vendors, and leadership across the organization
Why Work at HEB

Meaningful work that directly supports compassionate end-of-life care
Mission-driven, community-based nonprofit organization
Collaborative and respectful workplace culture
Opportunity to make a real difference every day—often behind the scenes, but always impactful
Benefits

403b Retirement Account and generous company match.
Medical, Vision, and dental; some plans qualify for a Health Saving Account (HSA)
Up to 27 days of PTO/Holiday
Group & Voluntary Life / Accidental Death & Dismemberment Insurance
Tuition Reimbursement
Mileage Reimbursement at the current IRS rate
Pet Insurance
Employee Discounts
Employee Assistance Program
Work with passionate team members that have the same commitment to our organization as you.
Come join our team and make a real difference when you go to work!

Pay: $31.00 - $35.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Work Location: In person