Purchase Order Admin

Purchase Order Administrator

Location: In-Person

Schedule: Monday – Friday | Day Shift | No Weekends

Pay Range: Compensation starting at $23/hr

Job Type: Full-Time (40 hours/week)

Position Overview

Liquid Environmental Solutions is seeking a detail-oriented and highly organized Purchase Order Administrator to support customers who require purchase orders and third-party portal authorization for services.

This role is critical to ensuring purchase orders and work orders are accurately processed, aligned with customer requirements, and properly matched to completed services so that work can be scheduled on time and billed correctly. The ideal candidate is comfortable working across departments, managing multiple priorities, and resolving discrepancies that impact operations and billing.

Essential Functions

Obtain, review, and process customer purchase orders and work orders for scheduled and emergency services
Ensure all work orders and purchase orders comply with customer-specific requirements and company policies
Import and manage purchase orders from third-party customer portals into internal systems
Assist with billing by matching purchase orders and work orders to services performed and invoices generated
Support Sales, Customer Service, Credit & Collections, and Billing teams with accounts requiring purchase orders or work authorizations
Investigate and reconcile discrepancies or complex issues related to customer accounts, purchase orders, and billing
Communicate with customers regarding scheduling, purchase order requirements, and completion of authorized work
Prepare periodic and monthly summary reports related to account and purchase order activity
Coordinate with internal departments to resolve issues impacting service delivery or invoicing
Perform other administrative duties as assigned
Education & Experience

Minimum of 2 years of administrative or office support experience
Prior experience with billing, invoicing, or purchase order processing preferred
Experience reconciling customer or account issues preferred
Skills & Qualifications

Proficient in Microsoft Office, particularly Excel (sorting, filtering, tracking, basic formulas)
Strong organizational skills with excellent attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong verbal and written communication skills
Professional customer service and interpersonal skills
Ability to work independently while collaborating with multiple departments
Comfortable navigating customer-specific rules, deadlines, and compliance requirements
Flexibility to assist with workload fluctuations or occasional overtime as needed
Working Environment

General office environment
Periods of sitting with occasional light lifting or bending
No special physical requirements
Benefits

401(k)
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Experience:

administrative or office support: 1 year (Required)
Work Location: In person