Job Description
At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets.
Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide critical support to a senior executive and their team within a fast-paced business environment. This role requires exceptional attention to detail, superior time management, and strong communication skills to manage a wide range of administrative responsibilities and special projects. The ideal candidate will be a self-starter who takes initiative, operates with discretion, and can confidently support leadership priorities across multiple teams
We are looking to convert this person quickly during the 3 month contract into a full-time resource. The position is a 4 day a week hybrid position, based in or near Lake Mary, FL office.
Key Responsibilities:
Executive Support: Manage a complex calendar of appointments and meetings for one or more executives; anticipate scheduling needs and conflicts.
Meeting Coordination: Schedule internal and external meetings, prepare agendas, capture and distribute meeting minutes, and follow up on action items.
Travel & Logistics: Coordinate domestic and international travel, including itineraries, accommodations, and transportation.
Expense Reporting: Prepare, track, and submit expense reports in compliance with company policy.
Multi-Team Support: Simultaneously support up to three teams; prioritize tasks and communications based on urgency and visibility.
Project Assistance: Support moderately complex projects and contribute to implementation of policies and procedures within the team.
Stakeholder Communication: Act as a liaison for internal communications, ensuring messages to and from the executive’s office are clear and timely—especially when interfacing with 3 separate executive leaders.
Event Planning: Manage onsite and offsite meeting logistics, including catering and vendor coordination.
Documentation & Correspondence: Draft, edit, and disseminate professional correspondence, documentation, and reports.
Problem Solving: Proactively identify and resolve issues; exercise autonomy and judgment in addressing escalated matters.
Qualifications:
6+ years of administrative or executive assistant experience
Strong organizational and time management skills
Proficiency in Microsoft Word and Excel
Proven experience managing multiple calendars and coordinating complex schedules
Excellent verbal and written communication skills
Demonstrated ability to manage travel arrangements and expense reports
Preferred Experience:
Experience supporting multiple teams or departments simultaneously
Familiarity with onsite and offsite event coordination, including working with external vendors
Ability to operate independently, anticipate needs, and resolve issues without direct oversight
Previous experience interacting with senior leadership or executive teams
Strong multitasking abilities in a dynamic, fast-paced environment
Bachelor’s degree preferred.
Why Join Us:
This is an exciting opportunity to play a key support role for senior leadership and high-performing teams within a well-established organization. You’ll be trusted to drive daily operations, contribute to strategic initiatives, and serve as a vital point of contact across teams. If you're detail-oriented, highly responsive, and thrive under pressure, this role offers both challenge and visibility in a professional environment.
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here’s a few of our recent awards:
America’s Most Innovative Companies, Fortune, 2025
World’s Most Admired Companies, Fortune 2025
“Most Just Companies”, Just Capital and CNBC, 2025
Pay Rate Range
34.73 - 43.42 USD hourly
Additional Notes
Applications will be accepted on an ongoing basis.
This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly.
Benefits Information
Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.
