Administrative Assistant in Medical Office

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance efficiency, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help keep our office running seamlessly. Whether managing schedules, handling correspondence, or supporting team members, you’ll be at the heart of our vibrant workplace environment. This paid position is perfect for someone eager to develop their administrative expertise while contributing to a positive and productive office culture.

Duties

Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth.
Operate multi-line phone systems, answer inquiries promptly, and transfer calls efficiently using excellent phone etiquette.
Maintain organized filing systems both physically and digitally, including data entry and document proofreading to ensure accuracy
Support office management tasks such as appointment scheduling/rescheduling.
Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
Provide exceptional customer service by responding to inquiries via phone or email, supporting client needs with a friendly attitude
Perform clerical duties such as photocopying, faxing, scanning documents
Support administrative projects including proofreading reports, preparing presentations, and maintaining detailed records
Experience

Prior office experience in administrative roles or as a receptionist is highly preferred
Proven proficiency with computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry systems
Experience managing multi-line phone systems and demonstrating excellent phone etiquette in a professional setting
Bilingual abilities are a plus to effectively communicate with diverse clients and team members
Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
Knowledge of clerical procedures such as filing, proofreading, and document management
Experience with medical or dental receptionist duties or assistant responsibilities is preferred (not required)
Familiarity with Insurance Company Benefit verifications and posting of EOB's is desirable
Excellent time management skills combined with the ability to handle multiple responsibilities simultaneously
Join us as an Administrative Assistant and become an essential part of our team! Your dedication will help foster an organized workspace where productivity thrives. We value proactive individuals who are eager to learn and grow professionally while providing outstanding support across our organization.

Job Types: Part-time, Temporary

Pay: $17.50 - $18.00 per hour

Expected hours: 25 per week

Work Location: In person