Job Description
Summary:
Our team is growing, and we are looking for an Office Administrator who is passionate about working with our team and being the “go to person” in our office. As the Office Administrator, you are also responsible for providing support to our entire team and being the “face” of our office.
In this role, you will:
Manage Reception desk/answer phones and direct calls.
Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues.
Manage incoming and outgoing mail/correspondence on a daily basis.
Support service staff with printing/preparing client deliverables (e.g. BAGs, proposals).
Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space.
Coordinate information technology in conference rooms; i.e. video conferencing systems.
Manage conference room scheduling.
Oversee all furniture/facilities/building related issues. Interface with external parties/vendors for work or events in our suite.
Oversee the general cleanliness, good order, and professional appearance/impressions for the office.
Ensure the common areas (kitchen, conference rooms, front area) are clean, working, and properly scheduled.
Transaction management of off-site office files to retrieve/destroy as needed/required.
Provide back-up assistance to office and company staff as needed
What you offer us:
High school diploma or equivalent.
Experience operating multi-line phone required.
Must be a master at multi-tasking, with superior prioritization skills and be flexible with changing business needs in a fast paced, team environment.
Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments.
Strong communication skills, verbal and written.
Must be comfortable working independently, taking initiative in daily responsibilities and taking ownership of tasks.
Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage.
Creative problem solving skills.
Ability to interact successfully with both internal and external customers at all levels.
What we offer you:
A rewarding job that helps local businesses in the community
Medical/dental/vision/life insurance, 401k matching program, Health Savings Account funding, and voluntary insurance options
Generous time-off policies
A work/life balance because that’s important for all of us
Learn from the expertise of your coworkers
Growth- HUB is growing, and so can your career
Be part of a motivated team
Additional benefits based on qualifications of applicant
This is an in-office role requiring 5-days per week in office.
About HUB:
HUB International is a global insurance broker providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. HUB has more than 650 offices across the United States, Canada and Puerto Rico with more than 20,000 employees. Our regional offices throughout North America are dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs. We are a company dedicated to superior customer service with employees committed to adding value to every client activity.
Why Choose HUB?
Throughout our network of more than 650 HUB offices in North America, we offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs, yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
are seeking a progressive work environment at a rapidly growing organization
have a desire to help others protect their future
have an entrepreneurial spirit and are challenged by the opportunity to grow the business
are focused on learning and development to enhance your industry knowledge and expertise
are a self-starter willing to invest time and energy to learn the technical aspects of our business
believe in integrity and building success by developing relationships with others
Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected hourly pay range for this position is $26.45 per hour to $28.85 per hour and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages: health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.
This is a hybrid role, requiring three days per week in the office.
The posting end date is March 2, 2026. This may change depending on the volume of applicants.
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, ****** orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program
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