Executive Assistant

ABOUT OUR CLIENT

Our Client is an international nonprofit organization dedicated to the fight against blood cancer and blood disorders by creating awareness, recruiting stem cell donors to provide a second chance at life, raising funds to match donor registrations costs, and supporting the improvement of blood cancer therapies by our own research.

POSITION SUMMARY

The Executive Assistant will provide professional support to the US Country Manager-Medical in operational and conceptual tasks, ensuring the smooth coordination of key initiatives and effective communication across the organization. The role includes but is not limited to managing documentation, reports, and presentations; monitoring project progress; organizing meetings and workshops; and supporting stakeholder engagement, while maintaining discretion and enhancing overall office efficiency.

RESPONSIBILITES

Responsibilities will include, but are not limited to:

Strategic Support for the US Country Manager-Medical

Decision preparation: Conduct research, analysis, and prepare decision-making materials on strategic topics.
Project management and coordination: Plan, coordinate, and monitor strategic and cross-departmental projects on behalf of the US Country Manager-Medical
Reporting: Create management reports, KPI dashboards, and presentations.
Monitoring: Track project timelines, milestones, and deliverables, proactively identifying risks and supporting problem resolution.
Organization and Coordination

Interface function: Act as the central point of contact between the US Country Manager-Medical, department heads, and external stakeholders.
Process optimization: Support the streamlining of internal workflows and communication processes.
Operational Excellence: Support continuous improvement of processes within the office to enhance operational efficiency and support the US Country Manager-Medical’s expanded responsibilities.
Communication and Representation

Facilitate effective communication and collaboration between departments, ensuring alignment and timely follow-up on action items.
Internal communication: Draft and coordinate announcements, messages, and updates from the US Country Manager-Medical to employees.
Reporting: Manage the preparation, consolidation, and dissemination of reports, presentations, and documentation for internal and external stakeholders.
Meeting & Event Management:

Coordinate meetings and workshops, including agenda setting, minute-taking, and tracking progress against decisions.
Confidential and Other Tasks

Confidentiality: Handle sensitive and confidential information with the highest level of discretion.
Special projects: Independently manage ad-hoc or high-priority tasks assigned by the US Country Manager-Medical
Other projects/duties as assigned for the overall benefit of the organization.
REQUIREMENTS/QUALIFICATIONS

Bachelor’s degree (or equivalent work experience)
Minimum 5 years of professional experience, preferably in executive support, non-profit programming
Experience working independently and without supervision
Commitment to public service, volunteering, or cause-oriented work
Excellent written and verbal communication skills, especially as it relates to collaborating with team members remotely and speaking with stakeholders over the phone or video calls
Possess strong interpersonal skills and high emotional intelligence
Discrete and respectful of confidentiality
Highly organized and resourceful
Efficient, natural problem solver, multi-tasker, high level of focus on details.  All the details, big and small, must be managed as flawlessly as possible
Proficient with technology with an aptitude for learning new systems -- Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.) essential.
Must be proactive, extremely detail-oriented, and ready to pivot to address changing needs
Ability to work on tight deadlines while producing high-quality work
Pay: $75,000.00 - $80,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person