Real Estate Deal Secretary

Deals Secretary / Deal Administrator

King Realty Co
Location: Etobicoke, ON

King Co Realty is a fast-growing real estate brokerage committed to delivering exceptional service to our clients and agents. We are seeking a highly organized, detail-oriented Deals Secretary / Deal Administrator to support our agents and ensure smooth, accurate, and compliant transaction processing from offer to close.

This role is ideal for someone with strong real estate deals experience, who is reliable, hardworking, and thrives in a fast-paced brokerage environment.

Key Responsibilities

Review, process, and submit complete real estate deal files in a timely manner
Ensure all documentation complies with brokerage policies, regulatory requirements, and MLS standards
Coordinate with agents, lawyers, lenders, and clients to gather missing paperwork
Track deal progress and follow up on outstanding conditions and closing documents
Enter, update, and maintain deal records in internal systems
Prepare commission summaries and assist with payout processing
Organize and maintain digital filing systems for audit readiness
Support management with reporting and transaction tracking
Assist with general office administration as required
Qualifications & Skills

Previous experience in a real estate brokerage as a Deals Secretary, Deal Administrator, or Transaction Coordinator preferred
Strong understanding of Ontario real estate transactions and documentation
Excellent organizational, time-management, and multitasking skills
High attention to detail and accuracy
Comfortable working in a fast-paced environment with multiple files at once
Strong written and verbal communication skills
Proficiency in Google Workspace, Loft47, Skyslope
Experience with real estate transaction software and MLS systems is an asset
Knowledge of bookkeeping and accounting is a strong asset
Professional, reliable, discreet, and confidential in handling sensitive information
What We Offer

Supportive and professional team environment
Opportunity to work with a growing and reputable brokerage
Competitive compensation based on experience
Stable, long-term opportunity for the right candidate
To Apply:
Please submit your resume and a brief cover letter outlining your real estate deals experience.

Job Types: Full-time, Part-time

Pay: $17.84-$22.00 per hour

Expected hours: No less than 30 per week

Benefits:

Company events
Discounted or free food
On-site parking
Work from home
Experience:

Real Estate: 3 years (preferred)
Work Location: Hybrid remote in Etobicoke, ON