Personal Assistant to the Chief Operating Officer

New year start
Fulltime, permanent
Spacious corporate office
Greenlane, Central Auckland
Nau mai, haere mai – join us in making a difference.

Spectrum Care provides support for children, young people and adults with disabilities, and their whānau. Our vision: Every person with a disability deserves a life of choice, freedom and independence.

We’re looking for a highly organised and proactive Personal Assistant - someone professional, detail-focused, and committed to ensuring the COO remains on track and is supported. This is a key role at the heart of our organisation, providing seamless coordination and structure for the COO and senior leadership team in a dynamic, fast-paced environment.

The role is Monday to Friday, 8:30 am to 5:30 pm, based at our corporate head office in Greenlane.

Broadly, the role will cover:

Secretarial; minute taking/distribution, booking venues, appointments and catering.
Finance; supporting senior management team with recording expenditure, raising purchase orders and credit card reconciliation.
Information Management; data entry into our CRM system, extracting data for COO, collating and preparing monthly reports.
General Admin; photocopying, email communication and other correspondence, phone calls, stationary orders and preparing letters/documents as required.
Event planning and organising, plan and deliver internal leadership events, workshops, and forums
About you

You demonstrate discretion and confidentiality at all times.
You anticipate needs, think critically, and solve problems independently
Exceptional organisational skills, able to manage multiple priorities seamlessly.
Strong written and verbal communication, diplomacy, and influencing skills as a primary point of contact for internal and external stakeholders.
Adaptable to changing priorities and deadlines in a fast-paced environment.
Composed under pressure, able to think on your feet and maintain professionalism.
Emotionally mature, culturally aware, and confident engaging across all levels of the organisation.
What you bring

Ideally you will have a tertiary qualification in Business Management or similar
3+ years’ experience in an admin support role in a large organisation.
Fantastic customer service skills
Computer savvy with ability to use Excel, Word and PowerPoint.
Please note interviews for this role will commence in January 2026

Don't miss this opportunity to join our friendly team. Click Apply Now!

For a copy of the JD please email sheaam.achmat@spectrumfoundation.org.nz

Due to high volumes we will not consider emailed applications.

No agencies please


Job Details
Reference #
40693

Posted on
28 Jan 2026

Closes on
27 Feb 2026 23:59

Location(s)
Central Auckland

Expertise
Administration

Work type(s)
Full-time (40 hours)

Hours per week

Availability
Day shifts

CSW Practical Responsibilities List