Senior Events Co-ordinator (Maternity Cover)

About us:

Employing Organisation

The employing organisation for this role is the Herefordshire & Worcestershire Chamber of Commerce (HWCC). HWCC is a member-led, not for profit organisation working to support local business communities and our large network of Members. Finalists in the World Chambers Competition awarded one of the Sunday Times Best Not-for-Profit Organisations to Work for 2018 – 2021, and accredited at Investors in People Platinum level, these are exciting times to join us.

We are proud to look after our employees, as a Working for Carers member we understand the challenges faced by working carers. We also actively support our cadets, reservists and veterans through our HR policies, and we are committed to the Armed Forces Employers Recognition Scheme with a gold accreditation. We also have a team of Wellbeing Champions who dedicate their spare time to raise awareness and to support the workforce’s wellbeing.

Job Introduction

We now have an exciting opportunity for someone to join our Events and Training team as a Senior Events Co-ordinator (maternity cover). In this role you would be responsible for the planning, co-ordination, marketing, hosting and promoting of high profile Chamber of Commerce events.

Job Description:

POST: Senior Events Coordinator (Maternity Cover)

REPORTING TO: Head of Events and Training

GRADE: £26,287 - £29,094 (FTE)

LOCATION: Worcester

WORKING HOURS: 37 hours contract (Flexible working arrangements can be discussed)

FIXED TERM CONTRACT: Until 31st March 2027 to provide a period of maternity cover

Main responsibilities:

1. To be responsible for the allocated Networking Events/Webinars (circa 35), Conferences (circa 4) and Business Leaders Events (circa 6) including;
Venue management, budget negotiations, hosting and facilitating, research and arranging speakers, securing sponsors, organising catering and equipment, ensuring target attendee numbers are met through proactive marketing, producing prep materials, delivering post event actions, raising purchase orders and uploading information into Dynamics, the Website and Outlook.

2. To attend, host and run events, being the main point of contact ensuring a smooth delivery, including ensuring attendees are welcomed and well looked after, managing dietary and catering expectations, managing and introducing speakers, managing a consistent brand message, promoting relevant Chamber Services and dealing with adhoc issues.

3. To provide secondary support to the Events and Training Manager for the Chamber Business Award, Chamber Business Expo’s and Patron and Business Leaders Events. This includes being part of the planning groups/meetings, on site support on set up/live days, researching new ideas, proactively selling Awards Tickets and Expo Stands, managing Award Force and assisting with the Awards Judging and Shortlisting process.

4. To use targeted methods of proactive sales to encourage Members to book onto events, ensuring timely follow up and maximising sales and revenue opportunities, via the events inbox, personal invites, telephone, at other events, and social media.

5. To visit member companies who are potential venues to assess suitability and discuss arrangements for hosting Chamber Events.

6. Designing flyers, pamphlets and banners for events as required by the team, via Canva.

7. To perform any other duties required within the Events and Training Department.

Ideal Candidate:

1. Proven experience of working within a senior events role.

2. Proficient in the use of Microsoft Office.

3. Proficient in use of Canva & LinkedIn.

4. Drive, initiative and enthusiasm.

5. Professional credibility with high levels of personal motivation.

6. Ability to communicate confidently at all levels (verbally and in writing).

7. Ability to manage a range of different tasks with developed time management skills.

8. Ability to work on own initiative with minimal supervision.

9. Results driven.

10. Customer focussed.

11. Flexibility with regards to working hours as this role includes early mornings and later evenings.

Mobility:

1. Ideally a car owner with full driving licence

Benefits:

We offer an excellent benefits package which includes: 29 days annual leave (increases with service) plus Bank Holidays, and access to Westfield Health. We also provide a range of work-life balance policies, pension scheme and are an equal opportunities employer. Our employees also have access to extensive training opportunities, onsite parking and annual team building events.

Application deadline: 26th February 2026

Interviews are expected to take place on: 9th March 2026

Job Types: Full-time, Fixed term contract

Pay: £26,287.00-£29,094.00 per year

Benefits:

Bereavement leave
Company pension
Enhanced maternity leave
Enhanced paternity leave
Free flu jabs
Free parking
On-site parking
Paid volunteer time
Work Location: In person