Administrator - Operations (0.6 FTE)

Christchurch City Campuses
Permanent, Proportional (22.5 hours per week)

Provide friendly and upbeat administrative support in a teaching faculty
Proactively organise, improve, and deliver key administrative processes
Provide welcoming frontline support
Mō Tēnei Tūranga Mahi – About the Role

We currently have an opportunity for an experienced administrator to join our team, working closely with learners and staff to provide day-to-day administrative support. While portfolio areas may change over time to meet operational needs, this role will initially be based primarily within the Faculty of Applied Technology.

This is a part time role of 22.5 hours per week. We are flexible on how these hours are worked for the right candidate. This could be three full days, four part time days, or school hours. We are happy to discuss options at interview.
In this role you will:

Contribute to a range of general administrative tasks to support the smooth running of the faculty
Provide excellent customer service to learners and staff, including responding to frontline enquiries
Support administrative activities such as preparing documentation, scheduling appointments, supporting meetings, and managing communications
Be willing to support operational needs across multiple campuses, with flexibility around your work location as required.
Ngā Pūkenga Me Ngā Wheako – Skills and Experience

We’re looking for someone who enjoys variety, builds positive working relationships with ease, and takes real pride in delivering great service. You’ll be confident juggling different priorities, comfortable working with a range of people, and happy to pitch in where needed.

You’ll bring:

Proven administration, task management, and relationship building skills
A strong understanding of what excellent customer service looks like, and the ability to consistently deliver it
Clear, confident interpersonal, verbal, and written communication skills
Demonstrated experience taking accurate and well-structured meeting minutes
Strong time management skills, with the ability to prioritise and meet competing deadlines
Experience coordinating fluctuating workloads and adjusting priorities as needed
Well-developed planning and organisational skills, with a high level of attention to detail and follow through
Advanced capability using a range of computer systems and software, including the Microsoft Office suite
Confidence setting up and improving office systems and processes, even where there is no existing precedent
The ability to work effectively within institutional systems and processes
Confidence using social media as part of an administrative role
A clear understanding of the importance of confidentiality and discretion
A commitment to Ara’s values and the principles of Te Tiriti o Waitangi
An understanding of health and safety management practices and your responsibilities within the workplace
Mō Mātou – About us

Ara Institute of Canterbury is a vibrant and progressive tertiary institute providing world-class, tertiary-level education throughout the Canterbury and Waitaki region. Our talented employees, innovative business collaborators and supportive community partners are passionate about the role they play in our learners' success.

Ara is committed to giving effect to Te Tiriti o Waitangi and delivering services in a manner that responds with excellence to the needs of Māori learners and their whānau, as well as the aspirations of iwi and Māori communities throughout our catchment (including Māori employers). To deliver effectively on this commitment, Ara recognises the need for a culturally competent and confident workforce vertically and horizontally across our organisation

Tono Ināianei - Apply now

We accept applications via our online application system. For any other queries, please email Recruitment@Ara.ac.nz.

Rā Katinga - Applications close – 11:55pm Sunday 1 March 2026 (note, we may commence interviews before the closing date)


Job Details
Reference #
22655

Posted on
18 Feb 2026

Closes on
01 Mar 2026 23:55

Location(s)
Woolston, Central Christchurch

Expertise
Business Support / Administration

Job level(s)
Experienced

Work type(s)
Permanent part-time