Gatehouse Administrator

Hynds Pipe Systems is a proudly New Zealand-owned organisation with a strong reputation in manufacturing and infrastructure. Guided by our values — A Place Where People Matter — we are seeking a Gatehouse Administrator to manage site access, weighbridge operations, and deliveries at our Pokeno site.

This role is ideal for someone who thrives in a structured, operational environment, enjoys coordinating processes, and wants to make a real impact by keeping site operations safe, efficient, and smooth.

About the role

As Gatehouse Administrator, you will be responsible for overseeing all site entry, contractor and visitor management, and weighbridge operations. You will coordinate deliveries, issue PPE, maintain records, and ensure safety, compliance, and efficiency across the site.

Key responsibilities include:

Controlling inwards and outwards barriers during site hours
Completing site inductions and contractor onboarding
Coordinating deliveries, product collections, and vehicle access
Operating the weighbridge and reconciling delivery dockets in M3 or weighbridge software
Issuing and controlling loan PPE for visitors
Managing site security systems and pool vehicles
Supporting operational teams with paperwork, courier packages, and site tours
Maintaining site tidiness and office supplies
Following Health, Safety, and Environmental procedures and reporting hazards
About you

You are organised, reliable, and people-focused, with strong attention to detail. You enjoy coordinating processes, communicating clearly with a range of people, and taking pride in keeping operations running safely and efficiently.

Experience in administration, operations, or a similar support role
Strong organisational and coordination skills
Confidence using software and systems to manage records and reporting
A proactive approach to Health, Safety, and Environmental compliance
Professional, approachable communication style with internal and external stakeholders
Benefits

On-site parking
Career development and leadership growth opportunities
Health insurance (subject to eligibility criteria)
Access to company partner discounts
Employee Assistance Programme
At Hynds, we believe diverse teams make better decisions and stronger businesses. We are committed to creating an inclusive workplace where all are welcomed, supported, and encouraged to thrive.

If you meet most of the criteria and are excited about the opportunity, we encourage you to apply — even if you don’t tick every box