Payroll Administrator (2 Year Contract)

The City of Markham is consistently ranked among Canada’s top municipal employers. In 2026, the City received its sixth consecutive Canada’s Best Employers recognition from Forbes and Statista Inc., placing third among municipalities and 15th overall in Government Services. An award winning municipality, Markham is recognized for its leadership in sustainability, innovative urban planning, and strong fiscal management. Serving a diverse and growing community of more than 370,000 residents, Markham combines rich heritage with a vibrant local economy and offers employees the opportunity to contribute to meaningful, impactful work that helps strengthen the community we serve.

Applications are now being received for the above temporary full-time (2 - year contract) position in the Finance Department within the Corporate Services Commission to cover for a Payroll Administrator who will be assigned to a project. To apply, please submit your resume and cover letter online by March 15, 2026.

Join us and make a lasting difference!

JOB SUMMARY
The Payroll Administrator will ensure that all aspects of the payroll cycle are processed in a timely and accurate manner, and in accordance with government legislation and City policies, using the ADP WorkForceNow (WFN) system. Prepare ad hoc complex calculations, respond to payroll inquiries, and perform additional tasks as assigned by the Supervisor.

KEY DUTIES AND RESPONSIBILITIES

Work within a team to process 8 bi-weekly payrolls for Full Time, Part Time, Union and Non Union for both salaried & hourly employees.
Input manual adjustments, as required , and review and make appropriate changes in the payroll entries.
Process and balance associated bi-weekly / monthly payroll tasks, OMERS pension, bank files, garnishments, WSIB, EHT, Union Dues and all other payroll deductions.
Process bi-weekly payroll journal entries.
Complete various ad hoc, complex calculations (e.g. Gross up calculations, Tax estimates, etc.).
Prepare / amend Records of Employment (ROE) for relevant employees.
Communicate and respond effectively to payroll inquiries in a timely, accurate and professional manner with tact and diplomacy. Prioritize and determine the appropriate course of action and follow up to ensure resolution.
Cross train on all responsibilities within the department to ensure back-up and support for payroll team members.
Perform other duties as assigned.

REQUIRED SKILLS & COMPETENCIES

High School Diploma or higher
Minimum 3 years’ experience working in a high functioning payroll department
Payroll Certified Practitioner (PCP) designation completed or in progress
Demonstrates a solid understanding of the Canadian Government legislative requirements.
Solid experience processing payroll with ADP software.
Experience with ADP WorkForceNow (WFN) an asset
Proficient with Microsoft Office products (Excel & Outlook)
General payroll related accounting knowledge
Willingness to ask questions and ability to interact effectively in a team environment
Proven critical thinking and creative problem-solving skills
Ability to work with strict confidence and within deadlines
Ability to work Independently on payroll while supporting Payroll administration
Excellent verbal and written communication skills
Able to work well under pressure
Excellent attention to detail
Strong interpersonal, organizational and customer service skills

CORE BEHAVIOURS

Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
Change & Innovation: Responds positively and professionally to change and helps others through change.
Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.


The City of Markham is committed to inclusive, accessible and barrier-free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

AI Disclosure

At the City of Markham, we value transparency and fairness in recruitment. While our system (ADP Workforce Now) includes AI-powered features, we do not use AI to screen, assess, or select applicants. All evaluations are conducted by people.

Vacancy:

Replacement Vacancy