Operations Coordinator and Office Admin

We're looking for an organized, reliable Operations Coordinator and Office Admin to join our team. This is a full-time, in-office role focused on keeping our day-to-day operations running smoothly — coordinating orders, managing logistics communication, and handling general admin tasks from the office.

Operations Duties

● Supervised warehouse operations (forklift operators, woodwork staff, truck drivers),

including production scheduling, workflow coordination, and operational problem-solving.

● Coordinate daily order fulfillment — track active orders from confirmed to delivered

● Schedule and communicate with drivers to ensure on-time deliveries

● Keep customers updated on order status, changes, and delivery timelines

● Maintain accurate order records in our operations systems- Reston Hubs and Google

Sheets

● Identify and escalate any issues — delays, errors, or supplier problems — quickly

Admin Duties

● Handle inbound calls and emails related to orders, deliveries, and general inquiries

● Perform accurate data entry across internal systems

● Supported accounts receivable and accounts payable functions including transaction

processing, collections management

● Keep filing systems organized — both digital and physical

● Other duties as assigned.

What We're Looking For

● Strong organizational skills with the ability to juggle multiple priorities at once

● Clear communicator — comfortable on the phone and in writing

● Detail-oriented and reliable — you follow up without being reminded

● Comfortable with computers: email, spreadsheets, and data entry are a daily part of this

job

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Work Location: In person