Facilities Office and vehicles co ordinator

Full Time
Application Closes 10 Apr 2026
Waikato - Hamilton City
Database Administrator
Mō Tēnei Tūranga Mahi | About the Role

No two days in this role are the same.

We’re looking for a proactive and practical Facilities & Vehicle Services Co-ordinator to help keep our campuses running smoothly behind the scenes. This role combines hands-on coordination, strong administration, and great customer service to support the Facilities team and ensure our learning environments are safe, functional, and well maintained.

One day you might be coordinating repairs, helping organise the installation of new air conditioning units, or resolving parking issues. The next you could be managing contractor bookings, sorting fleet vehicle servicing, or helping staff find solutions to facilities-related problems.

You’ll play an important role in supporting the Facilities team with contractor coordination, administration, fleet management, and day-to-day facilities issues across our campuses. If you enjoy problem solving, take pride in attention to detail, and like seeing the results of your work around you, this could be the role for you.

The appointing salary for this role will be between $59,700 and $74,600, dependent on skills and experience.

The Facilities & Vehicle Services Co-ordinator is part of our Facilities team and reports to the Head of Facilities.

Key Responsibilities

Facilities Coordination

Support the day-to-day operation of facilities services across campus
Fleet & Vehicle Services

Coordinate the administration and day-to-day management of the organisation’s vehicle fleet
Administration & Systems

Provide strong administrative support to the Facilities team
Maintain accurate records, contractor information, and compliance documentation
Raise purchase orders and assist with processing invoices
Customer Support & Problem Solving

Provide helpful and responsive support to staff across the organisation
He kōrero mōu | About You

You’re someone who enjoys getting things sorted. You’re organised, practical, and take pride in doing things properly. You’re comfortable juggling admin tasks while also helping solve real-world problems across buildings, facilities and vehicles.

Experience in facilities, property, maintenance coordination, or fleet management would be an advantage, but NOT essential. Ideally, you’ll be someone with a positive attitude, initiative, and a willingness to learn. We want the best attitude with the ability to learn.

To be successful in this role you will have:

Strong organisation and administration skills
Excellent attention to detail
A practical, solutions-focused approach to problem solving
Confidence coordinating contractors and service providers
Great customer service and communication skills
The ability to manage multiple tasks and priorities
Confidence using systems and Microsoft Office tools
A full, clean New Zealand driver licence
We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story in your Cover Letter.

For more information, please view the Position Description below.

Me pēhea te tono | How to apply

As a responsible employer and education provider, Wintec is committed to the protection of children and vulnerable persons and applies relevant policy and practice to meet this commitment. Applicants for this position should have NZ residency or a valid NZ work visa and will be required to undergo pre-employment checks; Successful candidates will be required to undergo relevant vetting and employment checks.

We will be assessing applications as they come in, and this role will be closed earlier if we receive a suitable candidate.