Clerk-Office

Under general supervision, provides routine administrative support to the department and back-up support to the Receptionist position as needed.

Job Responsibilities

Provide back-up support to the reception desk during breaks and absences; also provide back-up support to mailroom activities including operation of the postage machine and sorting incoming mail to correct mailboxes.
Greet and direct visitors and applicants in accordance with facility’s security procedures.
Answer and route incoming telephone calls courteously and professionally; take messages and distribute, as necessary.
Coordinate candidate interview schedules using Outlook.
Make candidate travel arrangements using assigned travel agency and coordinate candidate expense reimbursement for approval and re-payment.
Maintain required levels of office supplies, new hire kits, recruiting kits, benefit materials and others, re-ordering as necessary with approval.
Maintain filing systems for a variety of departmental processes across all areas; includes creating new files, accurately filing documents for easy retrieval, pulling files as requested, and purging old files according to the company’s record retention program as directed.
Update the organization chart as directed.
Perform other duties as assigned.
Experience & Skills

Ability to communicate clearly and accurately, both verbally and in writing.
Ability to use Microsoft Word to create professional documents for internal and external distribution.
Ability to accurately enter data into Microsoft Excel spreadsheets and specialized software applications used to manage a variety of operational data.
Ability to maintain confidentiality when working with sensitive information requiring discretion
Education

High school degree or equivalent reading, writing, communicating and analytical ability.
Zero to two years of general office experience performing similar responsibilities.