Accounts & operation administration

Adler Group Ltd

Accounts & Operations Administrator
Belfast, Christchurch City, Canterbury

$35.00 per hour

fixed-term-temporary

Start Date: May 3, 2026

End Date: May 30, 2027

Hours Per Week: 15.00

Flexible working hours and location
It will suit anyone wanting a part time role to suit family commitments (15 - 30 hour working week)
There are a variety of tasks / responsibilities across multiple sectors, accounts, finance, data entry, operations/photo reports, health & safety assistant. Options to include marketing and customer service as well.
Accounts & Office/Operations Administrator

Role Overview

The Accounts & Operations Administrator plays a key role in supporting the financial, administrative, and operational workflows in a busy commercial cleaning business, accross 3 brands. This role requires accurate processing of supplier and contractor invoices, customer invoicing, financial reconciliations, job administration, and coordination across several business systems (Xero, Simpro, SiteAppPro, Report & Run, Shopify, Stripe, and Mailchimp).

The ideal candidate is detail oriented, organised, proactive with follow ups, and comfortable working across multiple software platforms to keep business operations running smoothly

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Key Responsibilities

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1. Financial Administration (Xero & Reconciliation)

Daily & Weekly

Reconcile accounts in Xero & company ERP platform
Upload supplier and contractor invoices into Xero and Xero & ERP platform for processing.
Track & reconcile staff expenses.
Manage accounts receivable/payable + debt collection.
Create batch payments for approval and processing
Monthly

Send statements
Ensure all contractor invoices are received and approved before cut off dates.
Reconcile month-end accounts and liaise with accountant.
Manage payment cycles.
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2. Job Administration & ERP Management

Daily

Process customer invoices and upload to Xero
Complete WorkSafe Notifications as required for operations team
Manage job & workflow status through the ERP system
Follow up staff for photo submissions
Archive completed jobs in the Safety management portal.
Create / update sites (data base hygiene).
Manage jobs and sites through the H&S Portal
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4. Reporting

Daily

Create post job QA reports and file for review
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6. Online Store (Shopify)

Weekly

Check for new Shopify orders and confirm amounts match Xero.
Reconcile payments.
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7. Communications & Marketing & Other

Create and send a Mailchimp newsletter every two months.
Make quarterly FED fuel claims
Arrange client gift programme (coordinate, and send).
Assist with other administrative duties as needed.
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Key Skills & Attributes

Strong attention to detail and accuracy.
Comfortable working across multiple applications (Xero, Simpro, Shopify, Stripe, SiteAppPro, Report & Run).
Excellent organisational skills and ability to prioritise daily tasks.
Confident communicator who can communicate well with staff, contractors, and customers.
Able to work independently and proactively identify issues before they escalate.
Competent with spreadsheets, digital filing, and general office software.
Impeccable spelling and grammar skills
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Success in This Role Looks Like

All financial entries completed accurately and on time.
Contractors and suppliers paid according to schedule.
Customer invoicing and follow-ups completed consistently.
Job statuses, photos, reports, and site data are always up to date.
Administration supports seamless operations across 3 separate company brands.
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Summary & takeaways

This role is a 12 month (give or take) replacement for a valued staff member who is going on maternity leave, while it is listed as a 12 month term – the growth in the company could likely mean this role (or part thereof) could become ongoing and permanent.

Our office is based in Kianga – between Kaiapoi and Belfast and is a near new modern and corporate office environment designed to support the people that work there. The incumbent staff member works 2 days in the office by arrangement and from home the rest of the time.

This role would suit a working parent seeking part time occupation, especially in the North Christchurch or Waimakariri district.

We expect the individual to be mature, and capable of wearing several department hats, and to be self-directed.

You must have English as your first language and have your own means of transport.
(Start dates are flexible)

Employer: Adler Group Ltd

Date Posted: Mar 17, 2026

Date Expires: Apr 16, 2026