Job Description
About ODM Construction
ODM Construction Inc. is a family-owned, Class B General Contractor serving Los Angeles and Ventura County since 2002. We specialize in residential remodels, additions, ADUs, new construction, and fire rebuilds. We're a tight-knit, fast-growing team with big goals — and we need sharp, organized people to grow with us.
About the Role
We're looking for a reliable, detail-oriented Office Assistant to support day-to-day operations at ODM Construction. This person will be the backbone of our office — keeping communications organized, supporting our project management systems, and helping our team operate efficiently. This is a great opportunity for someone who is organized, proactive, and interested in the construction or real estate industry.
Key Responsibilities
Answer and route incoming calls, emails, and client inquiries professionally
Assist with drafting and sending correspondence, proposals, and follow-up emails
Maintain and organize project files, contracts, permits, and client records
Support data entry and updates
Assist with scheduling consultations, site visits, and team meetings
Process invoices, lien releases, and vendor documentation under supervisor guidance
Coordinate with subcontractors and suppliers to track materials and delivery schedules
Prepare and organize bid packages and project documentation
Manage office supplies and day-to-day administrative needs
Support the owner with special projects, research, and operational tasks as needed
Qualifications
High school diploma or equivalent required; Associate's or Bachelor's degree preferred
1–2 years of administrative or office experience (construction industry a plus)
Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Drive)
Strong written and verbal communication skills in English
Bilingual English/Spanish a strong plus
Highly organized with strong attention to detail and ability to manage multiple priorities
Self-starter who takes initiative and follows through without constant supervision
Comfortable learning new software (HubSpot, BuilderTrend, QuickBooks, DocuSign)
Professional, client-facing demeanor
Preferred (Not Required)
Experience in construction, real estate, or a trade-based business
Experience with CRM platforms or project management tools
What We Offer
Competitive pay based on experience
Opportunities for growth as the company scales
Hands-on mentorship in business operations and project management
A family-oriented team culture built on trust and pride in craftsmanship
Exposure to high-value residential projects across LA and Ventura County
Pay: $18.00 - $20.00 per hour
Benefits:
Health insurance
Application Question(s):
Are you comfortable working with multiple software platforms such as Google Workspace, CRMs, or project management tools?
Education:
High school or equivalent (Preferred)
Experience:
administrative or office : 1 year (Required)
Language:
Spanish (Preferred)
Ability to Commute:
Agoura Hills, CA 91301 (Preferred)
Work Location: In person
