Personal Assistant - Coconut Grove

Title: Personal Assistant

Location: Coconut Grove, FL (On-site, 5 days per week; flexibility required)

Schedule: Monday–Friday, fully on-site in Coconut Grove (flexibility required as business and principal's needs arise)

About the Role:

Our client is seeking a highly capable Personal Assistant to provide comprehensive support to a CEO while overseeing day-to-day operations across his residences. The position is ideal for someone proactive, detail-oriented, and comfortable managing everything from small daily tasks (such as ordering pet supplies or coordinating appointments) to larger home-related projects and vendor oversight. The right candidate will be resourceful, discreet, and able to execute responsibilities from start to finish with minimal supervision.

Key Responsibilities:
• Manage personal and household operations across multiple residences
• Coordinate schedules, appointments, travel, errands, and event planning
• Oversee vendors, contractors, and household staff to ensure smooth daily operations
• Handle personal expenses, correspondence, inventory, and filing systems
• Serve as liaison to service providers and support ongoing household projects
• Conduct research and provide general administrative support as needed
• Partner closely with and back up the Executive Assistant when required

Qualifications:
• Fully bilingual in English and Spanish required.
• Prior experience as a Personal and/or Administrative Assistant
• Strong organizational, time management, and multitasking abilities
• Proficient in Microsoft Office and comfortable with modern tools/apps
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and attention to detail

If this sounds like a fit, please submit your resume for consideration!

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