Project Coordinator

The Project Coordinator, a key part of our Operational Excellence and Continuous Improvement team, is responsible for maintaining project documentation, dashboards, and reporting, supporting continuous improvement initiatives, and coordinating project-related communication with internal stakeholders.

Occasional travel to operational sites may be required.

Key Responsibilities

Maintain and update project plans, dashboards, calendars, and SmartSheets
Schedule project meetings and follow up on agreed actions with internal stakeholders
Produce weekly and monthly operational and project reports for senior management
Work with Central Data Processing and Accounts Payable to support JDE receipting processes
Compile and analyse operational data to support continuous improvement initiatives
Support the implementation of new systems, processes, and operational initiatives
Communicate project updates, changes, and progress to relevant internal stakeholders
Assist in maintaining quality and safety standards, including ISO and HACCP requirements
Provide administrative and systems support, including financial reporting and JDE processes
Qualifications

Diploma in Project Management or similar tertiary qualification
Experience

Experience producing operational or project reports
Project planning using dashboards, calendars, and SmartSheets
Experience with financial or data reporting tools, including Power BI or Power Apps
Experience with catering, purchasing, or ERP systems; JDE experience preferred
Experience within a complex operational environment
Skills

Advanced Microsoft Word, Excel and PowerPoint, PowerBI and PowerApps
JDE experience is very highly regarded
High level of attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Strong written and verbal communication skills
What we offer

Hybrid working - 2 days WFH with 3 days in our beautiful Perth corporate office
Coaching, Learner’s Lounge, Development Academy, Health & Wellness Program
Civeo Rewards Platform
A supportive and inclusive work environment - great national team
Salary $85,000 - $95,000 depending on experience
About Us

Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, we own 9,000 permanent rooms across QLD, NSW, and WA, and operate more than 20,000 rooms in client-owned properties in remote regions of WA and SA. Our services include accommodation, food services, housekeeping, and property maintenance.

With over 40 years of experience, Civeo supports individuals who live and work away from home.We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.

We're safe, welcoming and proud to encourage Aboriginal & Torres Strait Islander people to join us.