Construction Office Assistant

Affinity Pools and Spas is a Pool Construction Company specializing in gunite pool installations. We are seeking a detail oriented, organized Office Assistant who is ready to grow with the company. This is a part-time position with the potential to grow over time. The role is currently remote/work-from-home, but candidates must be located in Central or Northern New Jersey, as the position may transition into a hybrid schedule if it becomes a full-time role

Responsibilities:

Managing Project files such as contracts, invoicing, change orders
Organizing and maintaining up to date business records
Uploading incoming documents from permits, reports, photo documentation
Perform follow ups on open invoices through calls and/or emails
General office work such as filing, data entry, email correspondence
Manage payroll, help with scheduling incoming jobs
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Requirements:

Proficiency in Google Sheets
Proficiency in Google Docs
1 to 3 Years administrative or office experience, (Construction industry experience is a bonus)
Strong communication and customer service skills
Ability to multitask in a fast paced environment while following through consistently
Preferred:

Any experience in Construction, architecture, or engineering industries.
Familiarity with project management
Ability to identify areas for improvement and bring new ideas to help organize office operations, improve efficiency, and create better systems for day-to-day workflow.
This role has the potential to grow over time. For the right candidate who demonstrates reliability, initiative, strong organizational skills, and the ability to take on more complex tasks, we are open to increasing both responsibilities and compensation above 25 an hour, with the possibility of this becoming a full-time position.

Pay: $21.00 - $25.00 per hour

Benefits:

Flexible schedule
Work Location: Hybrid remote in Pompton Plains, NJ 07444