Office Assistant

Position Summary:
The Office Assistant supports daily administrative operations within a construction company. This role ensures efficient communication between clients, vendors, and internal teams while maintaining accurate records and keeping projects organized. The ideal candidate is detail-oriented, proactive, and comfortable handling multiple tasks in a fast-paced environment.

Key Responsibilities:

Answer and manage incoming calls; communicate professionally with clients, subcontractors, and vendors
Make outbound calls to clients for scheduling, updates, and follow-ups
Prepare, send, and track invoices; assist with basic accounts receivable tasks
Perform follow-ups on outstanding payments, project updates, and client inquiries
Assist with preparation and submission of project submittals and related documentation
Maintain organized records of contracts, permits, and project files
Coordinate schedules, meetings, and appointments for project managers and staff
Handle general administrative duties such as filing, data entry, and email correspondence
Support project teams with documentation and status tracking as needed
Qualifications:

High school diploma or equivalent required; associate’s degree preferred
Previous administrative or office experience (construction industry experience is a plus)
Strong communication and customer service skills
Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with construction software is a plus
Excellent organizational skills and attention to detail
Ability to prioritize tasks and meet deadlines in a dynamic environment
Work Environment:

Office-based role within a construction company setting
May involve occasional coordination with field staff and site visits (optional depending on company needs)
Pay: $18.00 - $25.00 per hour

Work Location: In person