Personal Assistant to General Manager - Full-time

Job Overview
We are seeking a highly organized and proactive Assistant General Manager to support our leadership team in daily operations. This role involves overseeing administrative functions, ensuring excellent customer service, and assisting with business management tasks. The ideal candidate will possess strong clerical skills, proficiency with office software, and exceptional organizational abilities to help maintain smooth business operations and enhance overall efficiency.

Duties

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Coordinate appointments and meetings using Microsoft Outlook Calendar and Google Workspace tools
Perform data entry, filing, and bookkeeping tasks utilizing QuickBooks, Microsoft Office, and Office experience
Assist with administrative tasks such as proofreading documents, managing office supplies, and maintaining organized records
Support customer service efforts by responding to inquiries via phone and email with proper phone etiquette
Utilize DocuSign for electronic document signing processes
Maintain organizational systems for files, correspondence, and reports to ensure efficiency
Support the executive team with clerical duties including typing, proofreading, and calendar management
Contribute to team projects by providing accurate data entry and supporting administrative workflows
Qualifications

Proven clerical or administrative experience in an office environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience with QuickBooks and basic bookkeeping is preferred
Strong organizational skills with the ability to manage multiple tasks efficiently
Excellent typing speed and data entry accuracy
Knowledge of multi-line phone systems and front desk procedures
Exceptional customer service skills with professional phone etiquette
Ability to proofread documents carefully and ensure accuracy in all communications
Familiarity with DocuSign or electronic signature platforms is a plus
Office experience that demonstrates reliability, attention to detail, and proactive problem-solving skills
This role is integral to maintaining efficient office operations while supporting the leadership team. We value candidates who are detail-oriented, adaptable, and committed to providing excellent administrative support.

Pay: $49,825.48-$76,061.03 per year

Benefits:

Casual dress
Dental care
Employee assistance program
Flexible schedule
On-site parking
Work Location: In person