Facilities Management Coordinator

Full Time, Facilities Management Coordinator
$23 to $30, DOE

Monday to Friday, 8 am to 4 pm

Join our dynamic Facilities team as a Coordinator! If you are an organized, energetic individual who enjoys building strong relationships and keeping operations running smoothly, this role is perfect for you. You'll be the friendly point of contact for our residents, their families, and our outside vendors.

As a key player in our team, you will coordinate with repairmen, remodelers, groundskeepers, and more—scheduling work, managing timelines, and ensuring projects are completed effectively. Your role is vital in ensuring smooth communication between vendors and our internal team.
• Collaborate closely with the Director, Maintenance Supervisor, and Housekeeping Supervisor to efficiently resolve facility issues.
• Assign and track work orders, attending daily huddles to clarify assignments and priorities.
• Coordinate apartment renovation projects with our Maintenance team and external vendors.
• Code invoices for payment and manage building access cards for employees.
• Oversee service management with our cable provider and assist residents with troubleshooting simple TV issues.
• Lead the maintenance work order system, issuing and tracking work orders, and creating reports.
• Provide professional support on incoming calls, relaying messages and directing inquiries as necessary.
• Welcome residents, personnel, visitors, guests, and vendors, offering assistance and information.
• Perform clerical tasks, including filing and typing correspondence as assigned by the Director of Buildings & Grounds.
• Maintain accurate data in our apartment/work order database (WorxHub).
• Assist property management with rental properties as needed.
• Keep our emergency communications app updated with current contact information.
• Prepare materials and reports for meetings as required.
• Keep the Director informed of any resident or staff concerns.
• Order necessary office and department supplies.
• Manage and update files and reference materials.
• Notify Security of any concerns or issues.
• Communicate via two-way radio and pager system as required.

What's in it for you?

At HumanGood, we are dedicated to reimagining senior living and fostering communities where older adults can thrive. By joining us, you’ll be part of a meaningful mission that impacts the lives of residents daily. Benefit from a robust compensation package designed to support your health, wealth, and overall well-being, adding up to 40% in value to your base compensation.

We offer an impressive range of benefits, including:
• Health, Dental, and Vision Plans, starting the 1st of the month after your start date.
• 20 days of paid time off (increases with service years), plus 7 company holidays.
• 401(k) with up to 4% employer match, with no waiting period for fund vesting.
• HSA option with employer contribution.
• Tuition Reimbursement and continuing education programs.
• $25/line unlimited cell phone plan (plus taxes and fees).
• Cell Phone Stipend.
• Comprehensive employer-paid employee assistance program.

Please note: Benefit eligibility is determined by employment status and regularly scheduled hours.

At HumanGood, we believe in supporting our team members just as they support our residents. Here, you can expect the resources needed to build a secure future for you and your family, along with real opportunities for career growth and personal development. Join our team and help us enhance the lives of our residents and team members every day!

Learn more about us at HGcareers.org

Experience

Required:
• 2 years in an administrative position.

Behaviors

Preferred:
• Team Player: Works well as a member of a group.
• Detail Oriented: Capable of completing tasks with attention to detail.

Equal Opportunity Employer
This employer must notify all applicants of their rights under federal employment laws. For more information, please review the Know Your Rights notice from the Department of Labor.