Office Administrator

Job Summary
We are seeking a highly organized and detail-oriented Office Administrator to join our Accounting Department team. The ideal candidate will manage daily administrative operations, provide exceptional customer service, and support the overall efficiency of our office environment. This role requires proficiency in various office software and strong clerical skills to ensure smooth workflow and effective communication across departments.

Responsibilities

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette
Perform data entry and maintain accurate records using Microsoft Office and QuickBooks
Handle filing systems and general clerical tasks to support office functions
Perform Accounts Receivable and Accounts Payable tasks (invoicing, payments, tracking)
Provide customer support via phone, email, and in-person interactions
Schedule appointments, coordinate meetings, and manage calendars for staff members
Assist leadership with administrative and operational tasks
Maintain organization of office supplies and ensure the cleanliness of the front desk area
Collaborate with team members to improve administrative processes and workflow efficiency
Coordinate office supplies, inventory, and vendor orders
Requirements

Proven experience in an office environment with strong clerical and administrative skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
Excellent computer skills including data entry, typing, proofreading, and document management
Previous experience in customer service or customer support roles with professional phone etiquette
Ability to handle multi-line phone systems efficiently and courteously
Strong organizational skills with attention to detail and accuracy in all tasks
Experience working in a technology environment would be advantageous
Demonstrated ability to multitask effectively in a fast-paced environment
High school diploma or equivalent required; additional administrative or bookkeeping certifications are advantageous
Continuous learning will be required
Pay: $22.00-$26.00 per hour

Benefits:

Company events
Extended health care
Life insurance
On-site parking
Vision care
Work Location: In person