Administrative and Communications Assistant (Canada Summer )

Administrative & Communications Assistant

Canada Summer Jobs – Summer Student (2 Positions)
Pacific Centre Family Services Association (PCFSA)

Colwood, BC | Full-time summer position

Pacific Centre Family Services Association (PCFSA) is hiring two Administrative & Communications Assistants to support our administrative systems, marketing and communications work, and accreditation preparation projects.

This role is ideal for students interested in administration, communications, marketing, nonprofit operations, social services, or community impact work. You’ll gain hands-on experience behind the scenes of a busy nonprofit organization while developing practical, transferable skills.

You’ll work with a supportive, trauma‑informed team that is making a real difference in the lives of children, youth, and families across South Vancouver Island.

Job Details

Dates: June 22 – August 14 (8 weeks)
Hours: Full time, 35 hours per week
Pay: $22.94/hour (BCGEU Community Social Services 2024 wage rate)
Includes 11% in lieu of vacation and statutory holidays
Location: In person at our Colwood office
About PCFSA

Pacific Centre Family Services Association (PCFSA) is a nonprofit organization providing trauma‑informed, culturally safe medical, counselling, and social services to children, youth, and families.

Our work is grounded in equity, inclusion, decolonization, anti‑racism, collaboration, and respect. We serve people from many backgrounds and are committed to creating welcoming, accessible, and safe spaces for all.

What You’ll Do

This role focuses primarily on administrative, organizational, and communications support, rather than front‑desk or reception work, but may occasionally be asked to greet clients. Your contributions will help strengthen PCFSA’s internal systems, outreach, and accreditation readiness.

Administrative & Office Support

Organize digital and paper files, records, and contact lists
Assist with data entry, document formatting, scanning, and filing
Prepare internal documents, spreadsheets, and tracking tools
Sort incoming mail and prepare outgoing mail as needed
Support general office operations and administrative workflows
Marketing, Communications & Fundraising Support

Assist with creating and scheduling social media posts
Help update and maintain content on PCFSA’s website
Support communications materials using tools like Canva and Microsoft 365 platforms
Assist with fundraising activities (event preparation, donor materials, data entry)
Help track communications, outreach, and campaign activities
CARF Accreditation & Special Projects

Support CARF accreditation preparation, including organizing documentation and records
Help review, sort, and label policies, procedures, and evidence files
Assist staff with quality improvement and compliance-related projects
Participate in other special administrative or organizational projects as needed
Job Type: Temporary
Contract length: 8 weeks

Pay: $22.94 per hour

Benefits:

Casual dress
On-site parking
Ability to commute/relocate:

Victoria, BC V9B 2W3: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you between the ages of 15 and 30? (required for Canada Summer Jobs)
Location:

Victoria, BC V9B 2W3 (required)
Work Location: In person