Project Coordinator

The Project Coordinator (PC) is responsible for assisting the Project Manager (PM) with all aspects of the construction project, from initiation through to closeout. They perform general administrative and recordkeeping functions including the review and distribution of project documentation to both internal and external partners as directed. In addition, the PC also assists with the estimating process and tender preparations.

Qualifications

Able to read construction drawings, schematics, field drawings, and plans
General understanding of construction means, methods, and systems
Strong knowledge of industry standard trade scopes
Document control knowledge and strong organizational skills
Knowledge of local, provincial, and federal workplace compliance regulations, ordinances, and legislation
Understanding of project scheduling processes and techniques, with the ability to provide updates to the project schedule with input from trades
Able to perform basic construction estimates for the purpose of producing change orders within a project
Knowledge of Occupational Health and Safety regulations and related building codes
Comfortable with networking in order to build lasting relationships within the industry and with potential clients
Excellent written and verbal communication, along with solid presentation skills
Proven ability to work independently and as part of a team
Proficient with Microsoft computer software (e.g. Project, PowerPoint, Excel, Word, etc.) and project management systems including experience with Enterprise Resource Planning (ERP) systems
Education & Experience

Completion of a diploma in Construction/Building Technology or a related discipline
1 – 3 years of experience as a Project Coordinator in the commercial/institutional construction industry
Autodesk Revit BIM software experience considered an asset
Green building certification (LEED, Green Globes) is an asset
Valid driver’s license
Functional Responsibilities

Assist with the bid process and tender closing
Coordinate project pre-planning which includes planning the project start-up and securing required permits as well as organizing and assembling job start files (paper & electronic)
Review, distribute, monitor, track, and document all submittals
Lead and set the agenda for acquiring multiple competitive quotes and pricing from vendors for changes and project procurement
Assist the PM in reviewing subcontractor quotations, contracts, and purchase orders, etc.
Responsible for document management for all project information (paper and electronic) including archiving
Maintain an up-to-date and accurate database of change notices, change orders, and sub-contractor back-charges
Facilitate the tracking of project milestones and financial deadlines; assist with the creation of the project schedule; input and update schedule throughout the project and review with PM / Superintendent
Assist with project planning, scheduling, progress monitoring, and cost control
Work with the project team to produce monthly schedule updates
Distribute, monitor, track, and document all change orders, site instructions, clarifications, RFI’s or other project-related documentation that may be created by sub-contractors, architects, owners, or other project partners. Compile and gather for PM approval and distribution
Coordinate the RFI process, ensuring RFIs are distributed to affected trades and logs are maintained
Assist PM with the management of monthly progress invoicing
Attend or conduct site meetings when required to assist the PM
Prepare purchase orders for approval and assist with procurement of materials and equipment
Schedule material deliveries to site as a support role to the Superintendent
Coordinate temporary site accommodation and utilities connections/disconnections
Actively engage with the project team regarding project status and issues that may impact client relations
Assist with QA/QC inspections and updating the FTQ system
Coordinate, prepare, and distribute daily, weekly, and monthly reports
Track and report LEED credits and documentation when required
Assist with project turnover and closeout including coordinating, tracking, and collecting turnover documentation throughout the life of the project
Other administrative duties as required
Working Conditions

Office atmosphere
Manual dexterity required to operate computer and peripherals
Driving of a company vehicle
Visits to construction sites (hazards associated with the construction industry)
Job Types: Full-time, Permanent

Pay: $67,000.00-$80,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site gym
On-site parking
Paid time off
Profit sharing
RRSP match
Tuition reimbursement
Vision care
Wellness program
Ability to commute/relocate:

Kamloops, BC: reliably commute or plan to relocate before starting work (preferred)
Experience:

Project coordination: 1 year (preferred)
Work Location: In person