Executive Assistant

Job description
Agency Department of Education and Training Work unit Emergency Management - Infrastructure and

Safety
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 46655 RTF 347505 Closing 21/05/2026
Contact officer Michael Hebb, Senior Director on 08 8999 5618 or michael.hebb1@education.nt.gov.au.
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=347505
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY A BOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people
with disability by making reasonable workplace adjustments. If you require an adjustment to the recruitment process or job, please
discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE
website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.

Primary objective
Provide high-level administrative support to the Senior Director and Emergency Management, Infrastructure and Safety work unit.

Context statement
The Emergency Management, Infrastructure and Safety (EMIS) work unit sits within the School Support division of the department.
EMIS provides essential strategic and functional support across the agency ensuring key, critical Emergency Management,
Infrastructure and Safety requirements and service is met for the department and within the context of the broader Northern
Territory and Australian Government legislative requirements.

Key duties and responsibilities
1. Ensure a professional and efficient approach to the management of services to Executive at all times.
2. Provide secretariat and administrative support to the Senior Director, including processing all incoming and outgoing

correspondence, maintaining records, initiating follow up action to ensure that deadlines are met, drafting correspondence,
filing, screening telephone calls and visitors, scheduling appointments and meetings, compiling and distributing meeting papers
and making travel arrangements.

3. Liaise effectively with all levels of staff within the department, external agencies, and outside organisations, to assist in the
smooth day-to-day operations of the department’s activities.

4. Carry out projects, research issues, and provide other assistance to Executive as required.
5. Other duties as delegated by line management.

Selection criteria
Essential
1. Proven successful experience in providing effective administrative support at the executive level, including the ability to be

discreet, maintain confidentiality and discern sensitive issues.
2. Prior experience of operating in a fast-paced environment with strong organisational and time management skills. Demonstrated

ability to prioritise tasks, work independently with minimal supervision and work under pressure.
3. High level of motivation and ability to monitor and meet changing priorities and deadlines.
4. Sound knowledge in computer systems, records management and major business systems, or the ability to obtain quickly.
5. Well-developed interpersonal, oral, and written communication skills, with a demonstrated ability to communicate

professionally and effectively at all levels and with people from diverse backgrounds.
6. Proven ability to participate as part of a team and work collaboratively in the EMIS team to achieve results as an effective unit.

Desirable
1. Knowledge of standard format of correspondence i.e.: letters, Ministerial, Cabinet Submissions, etc.
2. Knowledge of the functions and responsibilities of the Department of Education.
3. Experience with Content Manager (TRM) and Travel Request Information Processing System (TRIPS).

Further information
The successful applicant must hold a current Working with Children Clearance Notice (Ochre Card) or the ability to obtain.