Executive Assistant

Governance & Resource Management Group / Digital ID and Data Policy (GARM) Division
APS 4 ($82,613 - $94,289), APS 5 ($92,127 - $103,372) | Ongoing | Full-time
Canberra, ACT
ABOUT THE DIVISION

A role in the Digital ID and Data Policy Division (DIDPD) is an exciting opportunity to be part of a team that is at the forefront of implementing the Government's digital and data-related priorities. DIDPD is a dedicated team of professionals who are passionate about what we do. We are a diverse and supportive team that works collaboratively, are willing to go the extra mile to help others, celebrate our differences and value each other’s contributions.

Our work is performed across the following four branches:

Digital ID Policy Branch
Responsible for developing policies and strategies which underpin the Digital ID Program. We also lead work on Verifiable Credentials and wider emerging technology.

Digital ID Legislation and Rules Branch
Provide legal advice on matters related to the administration of the Digital ID Act. We also design and maintain policy settings for the Digital ID Rules, Accreditation Scheme and the Australian Government Digital ID System.

Communications, Inclusion and Governance Branch
Provide specialist program management capability to the Digital ID Program and stakeholder engagement support. We also work to embed inclusion as a core principle of the Digital ID Program by identifying and removing barriers to people being able to obtain and reuse a Digital ID.

Data Policy and Assurance Branch
Administer the Australian Government Assurance Review process and provide whole-of-government coordination of public data policy. We also support the Minister for Finance as chair of the Data and Digital Ministers Meeting and drive implementation of the Intergovernmental Agreement on Data Sharing.

ABOUT THE OPPORTUNITY

Executive Assistants report directly to the Digital ID and Data Policy Division's SES.

Key duties include:

liaising with a variety of internal and external stakeholders
monitoring and managing Executive email inboxes and calendars
tracking and coordinating incoming and outgoing Executive tasks
screening telephone calls and referring matters to relevant business areas
arranging travel bookings and approvals for Executive as required
conducting quality assurance checks of documents that require Executive clearance
financial management activities (e.g. credit card reconciliation and stationery orders)
records management
assisting with the group/divisional executive office and group/divisional tasks as required (e.g. urgent administrative tasks to support group/divisional priorities).

DETAILED VACANCY INFORMATION

For detailed information about these roles, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

ELIGIBILITY ADVICE & CANDIDATE NOTES
Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
We encourage and welcome applications from Aboriginal and Torres Strait Islander peoples, people with Disability, LGBTQI+ people, people from culturally and linguistically diverse backgrounds and mature aged people.

CONTACT INFORMATION
For specific questions relating to this job vacancy (including requests for adjustments), please refer to the details on the contact officer located in the downloadable job pack.
We can provide adjustments, including alternate formats of the application form, to the recruitment process for candidates including individuals with disability. If you require an adjustment to be made during the recruitment process (including alternate formats or have an enquiry about the support provided, please contact the Recruitment team via recruitment@finance.gov.au or call (02) 6215 1717 between 8:30am - 5:00pm AEST Monday to Friday.
For questions relating to the online lodgement of your application, please email the Recruitment team via recruitment@finance.gov.au or call (02) 6215 1717 between 8:30am - 5:00pm AEST Monday to Friday.
.
Frequently Asked Questions Opens in new window

Frequently Asked Questions Opens in new window