Job Description
Full job description
Administrative Assistant - Maternity Leave
About Gwynne Valley Rural Academy
At Gwynne Valley Rural Academy, we believe education should prepare students not only for the next grade, but for life beyond the classroom.
As a rural public charter school in the County of Wetaskiwin, GVRA is committed to meaningful learning, strong relationships, and Early Vocational Exposure* — giving students practical, real-world opportunities to discover their interests, develop responsibility, and connect their learning to future possibilities.
We are a growing school community with a clear purpose, a strong charter, and a deep commitment to doing education differently. We have a team of people who are not only skilled in their role, but who are energized by our vision, aligned with our values, and committed to helping students grow into capable, confident, and contributing people. Would you like to be a part of it?
We are seeking a highly organized, detail-oriented Administrative Assistant that thrives in a dynamic school environment, values both precision and people, and enjoys being part of a purpose-driven team to fill a temporary, one-year position.
Key Responsibilities
As the Administrative Assistant, you are often the first point of contact for students, families, and staff. You play a critical role in ensuring the smooth and efficient operation of the school while contributing to a warm, welcoming environment.
Administrative & Front Office Support
Serve as the primary point of contact for visitors, students, and families
Manage phone, email, and in-person inquiries professionally and warmly
Maintain student records and files with a high level of accuracy and confidentiality
Support school operations including scheduling, attendance tracking, and communications
Data Management & Systems
Enter and maintain data within Student Information Systems (SIS)
Support report generation and data tracking as needed
Ensure accuracy and integrity of school records
Financial & Bookkeeping Support
Perform basic bookkeeping and data entry tasks
Process invoices, receipts, and school-related transactions
Support financial record-keeping and reconciliation
Technology & Communications
Maintain and update the school website and social media pages
Support digital communications to families and staff
Utilize Microsoft Office tools (Word, Excel, Outlook) to support daily operations
General Office Duties
Coordinate bookings, calendars, and school events logistics
Order supplies and manage inventory
Provide administrative support to school leadership and staff
Qualifications & Skills
Strong proficiency in Microsoft Office (especially Excel and Outlook)
Experience with bookkeeping and/or financial data entry
Experience working with Student Information Systems (SIS) or similar databases
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Previous experience in a school or educational setting
Experience managing or updating websites (e.g., WordPress or similar platforms)
Ability to manage multiple priorities in a fast-paced environment
Position Details
Position Type: 1.0 FTE, Temporary due to Maternity Leave
Salary Range: $20.01 - $26.33/hour
Benefits: Comprehensive Benefit Package
Start Date: May 25, 2026, (unpaid summer break)
End Date: January 2028
Reports to: Principal
Before You Apply
Our charter guides the way we teach, lead, make decisions, and support students.
We strongly encourage applicants to review our charter which can be found on our website and learn more about our school before applying. The strongest candidates will be those who see themselves in our purpose, values, and approach to education and are excited to contribute to it.
*About Early Vocational Exposure
Early Vocational Exposure gives students meaningful opportunities to explore different kinds of work, practical skills, and real-world responsibilities throughout their school years. It helps students connect classroom learning to life beyond school while developing confidence, curiosity, work ethic, and a stronger understanding of their own gifts, interests, and future possibilities.
Application Process
Please submit your resume with a cover letter via email to super@growwithgwynnevalley.ca
The successful candidate will be required to provide a clear Criminal Record and Vulnerable Sector Check.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $20.01-$26.33 per hour
Benefits:
Extended health care
Work Location: In person
