University of Otago 4.2 4.2 out of 5 stars Dunedin, Otago Fixed term contract University of Otago
Events Coordinator
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Job at a Glance
- Category
- Event Management
- Location
- Dunedin, Otago, New Zealand
- Salary
- Check with seller
- Job Type
- Full Time
- Company
- University of Otago 4.2 4.2 out of 5 stars Dunedin, Otago Fixed term contract University of Otago
- Status
- Open & Active
Job Description
__________
MARKETING SERVICES | TE TARI KIKO PĀNUI
EXTERNAL ENGAGEMENT DIVISION | TE RINGA TORO
Who we are | Ko wai mātou
Established in 1869, The University of Otago – Ōtākou Whakaihu Waka is New Zealand's first university. Our strong reputation in teaching and research excellence, as well as established national and international linkages, makes us a popular choice amongst students considering tertiary education. Recently, the University of Otago have unveiled two exciting strategies – Vision 2040 and Pae Tata. The University of Otago are a proud treaty partner and committed to becoming a Te-Tiriti led tertiary institution.
Ranked within the top 1% of higher education institutions in the world, the University of Otago - Ōtākou Whakaihu Waka recognises that our staff are a key to our success.
About our team | Mō te tīma
The Events team is a team within Marketing Services. We provide event management services and give professional events advice and support to academic departments, service divisions and departments across all three of the University’s main campuses. As part of Marketing Services, we play an integral role in recruiting students via engaging and innovative on-campus events and raising the profile of the University both nationally and internationally.
The role | Te mahi
Reporting to an Events Team Leader, the Events Coordinator will deliver professional event services across a portfolio of mid-sized events that are typically domestic and/or routine. You will also assist other team members in the organisation and production of large, high profile or significant events.
In this varied and fast-paced role, you can expect to be involved in end-to-end event coordination including:
Working with event owners and Marketing and Communication Services teams to determine event objectives, briefs, and planning documents.
Organising routine event requirements such as venue bookings, catering, and securing technical resources.
Producing event documents and programmes.
Using events software to create registration pages, communications, abstract management and websites.
Undertaking efficient and effective on-site operational event organisation.
Gathering post-event feedback and undertaking evaluations.
Providing professional event administration.
You will be working in a collaborative team environment in partnership with a range of internal and external stakeholders to deliver proactive, professional event coordination services.
Your skills and experience | Kā pūkeka me kā wheako
To be successful in this role you will have:
Suitable professional experience in organising end-to-end delivery of a wide range of events.
Demonstrated skills in event scheduling design, planning, logistics and delivery.
A high level of ability with Microsoft Office software and databases.
Strong organisation, time management skills and customer service orientation.
Prior experience organising high quality conferences, hospitality events, or festivals an advantage.
Further details | Pūroko
This is a part-time (26.25 hours per week), fixed term position until January 2027 based in Ōtepoti, Dunedin.
Given the nature of events, a flexible approach to working hours is necessary, as events often occur on evenings and weekends. Travel for off-campus events may be required from time-to-time.
The appointment range for this role is $69,931 to $74,609 per annum (pro-rata).
Specific enquiries may be directed to Laura Billyard via the email address below.
Application | Tono
Applications quoting reference number 2600764 will close on Sunday, 24 May 2026.
Additional Information
Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.
Contact: Laura Billyard
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
Primary Location
NZL-SI-Dunedin
Employment Status
Fixed Term
Salary Level and Range
Level 5 (Range of Appointments $69,931 to $74,609, Top of Range $80,285)
Organisation
Events
Job Function
Food and Hospitality Services
MARKETING SERVICES | TE TARI KIKO PĀNUI
EXTERNAL ENGAGEMENT DIVISION | TE RINGA TORO
Who we are | Ko wai mātou
Established in 1869, The University of Otago – Ōtākou Whakaihu Waka is New Zealand's first university. Our strong reputation in teaching and research excellence, as well as established national and international linkages, makes us a popular choice amongst students considering tertiary education. Recently, the University of Otago have unveiled two exciting strategies – Vision 2040 and Pae Tata. The University of Otago are a proud treaty partner and committed to becoming a Te-Tiriti led tertiary institution.
Ranked within the top 1% of higher education institutions in the world, the University of Otago - Ōtākou Whakaihu Waka recognises that our staff are a key to our success.
About our team | Mō te tīma
The Events team is a team within Marketing Services. We provide event management services and give professional events advice and support to academic departments, service divisions and departments across all three of the University’s main campuses. As part of Marketing Services, we play an integral role in recruiting students via engaging and innovative on-campus events and raising the profile of the University both nationally and internationally.
The role | Te mahi
Reporting to an Events Team Leader, the Events Coordinator will deliver professional event services across a portfolio of mid-sized events that are typically domestic and/or routine. You will also assist other team members in the organisation and production of large, high profile or significant events.
In this varied and fast-paced role, you can expect to be involved in end-to-end event coordination including:
Working with event owners and Marketing and Communication Services teams to determine event objectives, briefs, and planning documents.
Organising routine event requirements such as venue bookings, catering, and securing technical resources.
Producing event documents and programmes.
Using events software to create registration pages, communications, abstract management and websites.
Undertaking efficient and effective on-site operational event organisation.
Gathering post-event feedback and undertaking evaluations.
Providing professional event administration.
You will be working in a collaborative team environment in partnership with a range of internal and external stakeholders to deliver proactive, professional event coordination services.
Your skills and experience | Kā pūkeka me kā wheako
To be successful in this role you will have:
Suitable professional experience in organising end-to-end delivery of a wide range of events.
Demonstrated skills in event scheduling design, planning, logistics and delivery.
A high level of ability with Microsoft Office software and databases.
Strong organisation, time management skills and customer service orientation.
Prior experience organising high quality conferences, hospitality events, or festivals an advantage.
Further details | Pūroko
This is a part-time (26.25 hours per week), fixed term position until January 2027 based in Ōtepoti, Dunedin.
Given the nature of events, a flexible approach to working hours is necessary, as events often occur on evenings and weekends. Travel for off-campus events may be required from time-to-time.
The appointment range for this role is $69,931 to $74,609 per annum (pro-rata).
Specific enquiries may be directed to Laura Billyard via the email address below.
Application | Tono
Applications quoting reference number 2600764 will close on Sunday, 24 May 2026.
Additional Information
Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.
Contact: Laura Billyard
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
Primary Location
NZL-SI-Dunedin
Employment Status
Fixed Term
Salary Level and Range
Level 5 (Range of Appointments $69,931 to $74,609, Top of Range $80,285)
Organisation
Events
Job Function
Food and Hospitality Services
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