Personal Assistant

Job Title: Personal Assistant

Company: Tomorrow Image Limited

Location: Chadlington Way, Lower Shotover, Queenstown 9304 NZ

Employment Type: Full-time, Permanent

Hourly Rate: $30.00 – $35.00

About Us

Tomorrow Image Limited is a wedding photography company established in 2023 and based in Queenstown, New Zealand. We specialize in capturing high-quality wedding and event photography, working closely with clients—particularly from Chinese-speaking backgrounds—to create meaningful and memorable experiences.

Due to continued business growth, we are seeking a motivated and hands-on Personal Assistant to support our Director in the daily operations and coordination of the business.

Key Responsibilities

Provide comprehensive administrative and operational support to the Director in daily business activities
Act as a key point of contact for clients, particularly Chinese-speaking clients, ensuring clear, professional, and friendly communication
Coordinate photography bookings, schedules, and logistics to ensure smooth delivery of services
Manage client enquiries, provide accurate information, and assist in converting enquiries into confirmed bookings
Maintain and update client records, booking systems, and internal documentation
Assist in preparing quotations, invoices, and basic financial records
Liaise with photographers, makeup artists, venues, and other service providers to ensure seamless coordination
Monitor project timelines and ensure all services are delivered on schedule
Support marketing activities, including social media updates, content posting, and client engagement
Assist in maintaining the company’s online presence, including website updates and responding to online enquiries
Handle general office administration tasks and support overall business operations
Requirements

A relevant qualification assessed at NZQA Level 6 or above qualification in business, hospitality, performance arts, photography or another related field, or
Over 3 years of work experience in administrative role, photography industry, video shooting or presentation or performance related industry
Fluency in Mandarin as 95% of our clients are Chinese
Strong organizational and coordination skills with attention to detail
Excellent communication and interpersonal skills
Ability to multitask and work efficiently in a fast-paced environment
A proactive attitude with the ability to work independently and as part of a team
A passion for customer service and delivering high-quality client experiences
If this sounds like you, please submit your application, including your CV and a cover letter.