Legal Assistant/Administrative Assistant

Responsibilities include:

Real Estate Matters:

Having care of files from beginning to end of transactions including residential sales, purchases, refinances and new home construction
Preparing real estate transactional and conveyance documents, including transfers, caveats, mortgages, refinancing related documents and all related documentation
Conducting and reviewing searches, including online searches with The Property Registry (TPR) (Land Titles Office)
Analyzing and drafting trust conditions for review by supervising lawyer
Maintaining and organizing schedules of closings
Managing all incoming and outgoing funds, including calculation of funds required for closing, mortgage financing and other requirements
Attending to file openings and reviewing conflict searches
Preparing Statement of Accounts as necessary
Maintaining client communications and, where necessary, acting as primary and independent contact with clients, financial institutions, brokers and other counsel
Producing reports as necessary, including mortgage reports to lenders
Corporate Matters :

Assist with corporate filings and formation documents (e.g., Articles of Incorporation, Operating Agreements, Annual Reports).
Maintain corporate records, minute books, and compliance calendars.
Support due diligence processes in mergers, acquisitions, and other business transactions.
Prepare board resolutions, shareholder agreements, and other corporate documentation.
Family Matters:

Draft and prepare legal documents such as divorce petitions, parenting plans, child support worksheets, affidavits, and motions.
Coordinate filings with family courts, track deadlines, and maintain case calendars.
Communicate with clients regarding case updates, court requirements, and document requests.
Assist attorneys in trial preparation, discovery responses, and evidence organization.
Handle sensitive family law matters with professionalism and discretion.
Qualifications include:

One (1)year of previous office administration experience. Experience in law would be considered an asset.
Working knowledge of MS Word, Excel, Outlook
Excellent attention to detail
Organization skills; demonstrated initiative and ability to work independently with minimal supervision
Ability to meet deadlines with excellent multi-tasking and problem-solving skills
Ability to effectively communicate and strong client service skills
Salary: Commensurate with experience

Hours of work: Full-time with some flexibility on schedule

Benefits: Group Health Benefits (Life Insurance, Dental, Extended Health care, Long Term Disability)

Start Date: As soon as possible

Job Type: Full-time

Pay: $40,000.00-$52,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
Vision care
Experience:

Office Administrative: 1 year (preferred)
Work Location: In person